ladysmith, bc office administrator Jobs – 28 Openings This Week

Office Administrator
Coastal Mountain Fuels —Lantzville, BC
- $26–$28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
- Vision care
Quick apply
6h
Administrative Assistant
Doane Grant Thornton —Duncan, BC
- $43,000–$58,000 a year
- Overtime
- Microsoft Word
- CRM software
- Word processing
5d
Administrative & Operations Assistant (Part-Time)
Bees Knees Cleaning —Nanaimo, BC
- $17.85–$25.00 an hour
- Part-time
- Hybrid work
- Social media management
- Administrative experience
- Project management
- Flexible schedule
Quick apply
5d
Office Administrator & Accounts Coordinator
In Space Universe —Nanaimo, BC
- $22 an hour
- Part-time
- Childcare
- Customer service
- Microsoft Office
Quick apply
4d

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Office Administrator

Coastal Mountain Fuels
Lantzville, BC

Quick apply

Job details

Permanent | Full-time
6 hours ago

Benefits

Extended health care
RRSP match
Dental care
Vision care

Skills

Microsoft Word
Accounts receivable
Microsoft Excel
Customer service
ERP systems
Post-secondary education
Microsoft Office
Databases
Administrative experience
High school diploma or GED
Bachelor's
Data entry
Office management
Business
Bookkeeping
Cash handling

Full job description

Office Administrator
The Office Administrator supports the smooth operation of the Data Processing System in entering data. They must maintain full confidentiality of the information and must have a good working knowledge of (Windows Office Package) computers, producing accurate work.

Position Summary

The Office Administrator keeps day-to-day site operations running smoothly through accurate data entry, customer service, and routine financial processing. This is a hands-on role focused on entering transactions, handling customer inquiries, balancing inventory, and preparing bank deposits. The successful candidate is detail-oriented, discreet with confidential information, and comfortable juggling shifting priorities throughout the day.

Key Responsibilities

Data Entry & Transaction Processing

Enter purchases, invoices, and postings into the data processing system accurately and on time.
Process sales and customer payments.
Prepare and balance daily batches.
Maintain the integrity and accuracy of customer accounts.

Cash Handling & Inventory

Prepare bank deposits and reconcile them to daily batches.
Balance inventory and investigate variances.
Apply sound clerical judgment to protect the financial interests of CMF.

Customer Service

Respond to customer account inquiries professionally and follow through to resolution.
Answer incoming calls, take clear messages, and route them promptly.
Provide courteous, helpful service to customers, co-workers, Petro-Canada contacts, and other CMF sites.
Maintain a positive, professional attitude at all times.

General Office Support

Monitor and order office supplies to maintain adequate stock.
Provide coverage for other office positions during vacations, sick leave, or absences.
Observe and follow all workplace safety practices.
Maintain full confidentiality of all customer, financial, and company information.

Reporting:
Reports directly to the CMF Controller.

Qualifications:

Required

High school diploma.
Proficiency with Microsoft Office and Backoffice ERP systems.
Working knowledge of invoicing and accounts receivable.
Strong customer service skills, both on the phone and in person.
Accuracy, attention to detail, and ability to maintain confidentiality.

Preferred

Post-secondary education in business, accounting, computers, or office management.
Experience with bookkeeping software and databases.
Prior office or administrative experience.
Familiarity with cash handling, deposits, and inventory balancing.

Core Competencies

Accuracy — produces dependable work the first time.
Discretion — safeguards sensitive financial and customer information.
Adaptability — flexes to changing workloads and covers teammates as needed.
Communication — clear, professional, and friendly with every audience.
Initiative — spots issues, asks questions, and follows through.

Please send your resume at [email protected] .

Job Types: Full-time, Permanent

Pay: $26.00-$28.00 per hour

Benefits:

Dental care
Extended health care
RRSP match
Vision care

Education:

Bachelor's Degree (preferred)

Experience:

Administrative experience: 1 year (required)
Accounts receivable: 1 year (preferred)

Work Location: In person

Quick apply

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office administrator jobs in ladysmith, bc

Office Administrator

Administrative Assistant

Administrative & Operations Assistant (Part-Time)

Office Administrator & Accounts Coordinator

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