Duties
Reporting to the Facilities and Fleet Supervisor, the Fleet Coordinator position will provide lifecycle administration and technical support for Jasper Field Unit fleet and equipment assets and provide execution support for the facilities and maintenance program.
Key duties include:
- Collecting, validating and analyzing fleet and equipment data, including user needs, utilization, asset condition, maintenance history, procurement costs, operating costs, downtime and replacement needs.
- Preparing technical summaries, options and recommendations for review by the EG-06 Facilities and Fleet Supervisor and Asset Manager pertaining to fleet and equipment.
- Supporting fleet reduction, rationalization and electrification by assessing operational requirements, identifying underused, developing strategic vehicle uses such as sharing or pooling, and coordinating limited charging infrastructure needs with the facilities program.
- Tracking and advising on leasing, purchasing, installation, maintenance, repair, replacement and disposal of Field Unit vehicles and equipment assets.
- Managing or supporting lease, purchase, installation, maintenance and repair contracts within delegated scope, including vendor coordination, budget tracking, supporting documentation, deficiency tracking and closeout.
- Disposing of surplus fleet and equipment through GC Surplus or other approved processes.
- Providing execution support for small to mid-size maintenance contracts and field activities, including scheduling, coordinating affected operational staff, confirming site readiness, on-site contractor coordination, documentation of deficiencies and closeout.
- Maintaining fleet and equipment records such as manuals, maintenance schedules, safety inspections, operator certification/training records where applicable, utilization records and disposal documentation.
- Developing and maintaining databases, spreadsheets or tracking tools that support ongoing fleet and equipment management.
Work environment
The Jasper Field Unit operates a diverse fleet and equipment portfolio that supports visitor services, asset maintenance, operations, and emergency response. The portfolio includes vehicles, equipment, and related assets that need reliable records, clear maintenance and inspection tracking, defensible replacement planning and practical day-to-day coordination.
This position is one of the builder roles in a new Facilities and Fleet team. The Field Unit needs a more deliberate system for utilization analysis, fleet reduction and rationalization, electrification planning, vehicle sharing or pooling, replacement planning, disposal, maintenance coordination, vendor coordination and compliance reporting.
The work combines analysis, coordination, inspections, procurement, and field support. Some days will involve spreadsheets, data clean-up, utilization reviews, records reconciliation and recommendations. Other days will involve meeting operational users, checking assets, coordinating vendors, supporting maintenance contracts, confirming site readiness, documenting deficiencies or helping move a vehicle or equipment issue through to resolution.
This is a strong fit for someone who can bring order to a complex fleet environment, build useful tracking systems, ask practical questions, follow through on details and help the Field Unit make fleet and equipment decisions that are service-focused, cost-conscious and defensible.
Intent of the process
The immediate intent is to staff one EG-03 Fleet Coordinator position in Jasper, Alberta until March 31, 2027. A list of qualified candidates may be established and may be used to staff similar positions with various tenures, language requirements, security requirements and/or work locations within Parks Canada.
Positions to be filled
1
Important messages
The Parks Canada team is proud to be recognized by Forbes as one of Canada's Best Employers (2024).
We will only accept on-line applications received via the jobs.gc.ca site. No cover letter required – Respond to questions in the on-line application.
*** NOTE: When submitting your application to this selection process, you will be required to answer screening questions to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences) as well as any Asset Qualifications.
Applicants must clearly demonstrate how they meet the Education and Experience factors listed in the Essential Qualifications when responding to the questions in the on-line application. Applicants must clearly demonstrate how they meet these factors by providing concrete examples with significant details to explain WHEN, WHERE and HOW you meet each factor. Please note that it is not sufficient to only state that these factors are met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate the experience described when responding to the questions in the on-line application. Failure to provide sufficient information may result in your application being screened out of the competition.
The asset qualifications are not essential to the job but would be an asset in carrying out the duties of the position. They may be used in screening, assessment or determining right fit for this selection process.
Persons who are unable to on-line must contact Jasper HR
[email protected] prior to the closing date.
The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.
Your application must clearly explain how you meet the following
A secondary school diploma, or an acceptable combination of education, training and/or experience.
Learn more about degree equivalency.
EXPERIENCE:
EX1: Experience collecting, validating, reconciling or analyzing fleet, vehicle, equipment, inventory, cost or asset records in a database, computerized maintenance management system or similar tracking tool.
EX2: Experience coordinating maintenance, inspections, repairs, servicing, procurement, leasing, installation, disposal, or other lifecycle activities for vehicles, equipment, or operational assets.
EX3: Experience using operational, technical, financial or maintenance information to prepare summaries, reports, lists, options, recommendations or other documents for supervisors, managers, clients or operational teams.
EX4: Experience developing, improving or maintaining a tracking process, shared-use system, schedule, database, spreadsheet, procedure or other tool that helped manage assets, fleet, equipment, maintenance, inspections or inventory.
Applied / assessed at a later date
KNOWLEDGE:
K1: Basic knowledge of fleet and equipment lifecycle management, including utilization, maintenance history, operating costs, condition, replacement planning and disposal.
K2: Basic knowledge of data and records management practices used to support defensible operational, maintenance and asset decisions.
K3: Basic knowledge of vendor/contractor coordination and small contract administration.
K4: Basic knowledge of workplace safety considerations when working around vehicles, equipment, maintenance yards, shops, construction/maintenance activities or operational sites.
ABILITIES:
A1: Ability to collect, validate, organize, analyze and summarize fleet, equipment, maintenance, cost, utilization or asset information using spreadsheets, databases or other tracking tools.
A2: Ability to coordinate multiple activities, priorities, deadlines, stakeholders and follow-up actions in a practical and organized manner.
A3: Ability to communicate clearly in writing and verbally with supervisors, operational teams, contractors, vendors and other partners.
A4: Ability to support small contracts or field activities by coordinating schedules, access, site readiness, deficiency tracking, records and closeout.
A5: Ability to work with limited day-to-day supervision in a new and evolving function while keeping the supervisor informed and escalating issues appropriately.
PERSONAL SUITABILITY:
PS1: Shows Initiative
PS2: Sound judgement
PS3: Attention to detail and accuracy
PS4: Dependability and follow-through
PS5: Organization
PS6: Adaptability in a new and evolving function
PS7: Collaboration and service orientation
PS8: Practical problem-solving
May be applied / assessed at a later date
ASSET EDUCATION:
Education, or training related to fleet or equipment coordination, asset management, maintenance coordination, business or public administration, procurement, logistics, technical services, project coordination or another field relevant to the position.
Learn more about degree equivalency.
ASSET EXPERIENCE:
AX1: Development of fleet utilization analysis, right-sizing, reduction, rationalization, pooling, shared-use systems or assignment protocols.
AX2: Experience with vehicle or equipment procurement, leasing, installation, maintenance, repair, replacement planning, and/or disposal.
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to self-declare if you belong to one of the designated employment equity groups when you .
Learn more about diversity and inclusion in the public service.
To encourage workforce diversity, consideration may be given to candidates who self-declare as belonging to one of the following employment equity groups: Indigenous, visible minorities, people with disabilities, and women.
Persons are entitled to participate in the appointment process in the official language of their choice.
