Receptionist/client care coordinator Jobs

Medical Office Assistant
Polygon Health —Burnaby, BC
- $19–$23 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Office Manager
Ace Wellness Clinic —Langley, BC
- $47,800–$52,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
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Medical Receptionist
Rehab1 Dieppe Professional Corporation —Quispamsis, NB
- $18–$20 an hour
- Part-time
- Customer service
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
5d
Administrative Assistant (Maternity Coverage)
Heritage Career College —Calgary, AB
- $17–$18 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Vision care
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6d
Receptionist
The Wellness Hub —Stoney Creek, ON
- $18–$20 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
Quick apply
Wellness Spa Coordinator
Healing Salt Cave Hamilton —Hamilton, ON
- From $17.60 an hour
- Part-time
- Customer service
- Organizational skills
- Front desk
- Store discount
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Veterinary Receptionist, Carp Road Animal Hospital
VCA Animal Hospitals —Stittsville, ON
- $17.85–$25.00 an hour
- Full-time
- Customer service
- Employee assistance program
Experienced Nail Technician (Luxury Salon)
Liorea Lounge —Brampton, ON
- $17.20–$23.32 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply

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Experienced Nail Technician (Luxury Salon)
Liorea Lounge —Brampton, ON
Respond to emails, text messages, and social media inquiries. Answer incoming phone calls promptly and professionally. Strong persuasion and closing skills.
$17.20–$23.32 an hour
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Medical Office Assistant

Polygon Health
Burnaby, BC

Quick apply

Job details

Part-time

Benefits

Extended health care
Company events
On-site parking

Skills

Google Docs
Customer service
Microsoft Office
Administrative experience
Front desk
Computer skills
Typing
Communication skills

Full job description

About Us We are a busy and welcoming physiotherapy, massage, and chiropractic clinic dedicated to providing exceptional client care and a supportive team environment. Our multidisciplinary health team values compassion, organization, and teamwork — and we're looking for a Part-Time MOA / Patient Experience Coordinator to be the friendly face of our clinic.

Job Summary The receptionist plays a key role in ensuring the clinic runs smoothly and efficiently. This position involves front desk reception, scheduling, billing and insurance coordination, as well as general administrative support. The ideal candidate is friendly, detail-oriented, and thrives in a fast-paced healthcare environment.

Key Responsibilities

Greet and check in clients warmly, providing a professional and welcoming first impression.
Answer phones and emails promptly; manage appointment bookings and inquiries with courtesy and accuracy.
Schedule and manage appointments using JaneApp, coordinating practitioner schedules for maximum efficiency.
Process and manage billing and claims submissions to third-party insurers (Manulife, Sun Life, Pacific Blue Cross, etc.), as well as ICBC and WorkSafeBC.
Verify insurance coverage, handle payment collection, and reconcile transactions accurately.
Maintain accurate client, appointment, and billing records in JaneApp and other clinic systems.
Provide exceptional customer service, ensuring smooth appointment experiences and promptly addressing client questions or concerns.
Maintain a clean, organized, and welcoming clinic, reception, and gym space.
Monitor inventory and supplies, and manage laundry (sheets and towels).
Assist in creating and maintaining Standard Operating Procedures (SOPs) and contribute to developing a comprehensive administrative workflow manual to improve clinic consistency and efficiency.

Qualifications & Skills

Previous experience as a receptionist, administrative assistant, or office coordinator, ideally in a medical, physiotherapy, or chiropractic clinic.
Experience with insurance billing and claims (ICBC, WorkSafeBC, extended health providers) preferred.
Proficient in JaneApp, Microsoft Office Suite, and Google Workspace (Docs, Sheets, Gmail, Calendar).
Excellent communication, customer service, and interpersonal skills.
Strong computer skills and ability to learn new software quickly.
Highly organized with strong attention to detail and accuracy.
Ability to multitask and prioritize in a fast-paced environment.
Typing proficiency required.
Fluency in a second language is a strong asset and highly valued.

Why Join Us

Supportive, team oriented clinic culture.
Opportunity to contribute to clinic operations and growth.
Make a meaningful impact by helping people improve their health and wellness.
Stable, part-time hours with room for professional development.

If you're a motivated, dependable, and people-focused individual who enjoys a mix of administrative and client service work, we'd love to hear from you. Apply today to join our growing healthcare team!

Pay: $19.00-$23.00 per hour

Expected hours: 8.0 – 25.0 per week

Benefits:

Company events
On-site parking

Application question(s):

Do you have experience with JaneApp, billing extended health insurance, and ICBC/WorkSafe BC policies?
Are you available for evening and weekend shifts?

Experience:

JaneApp Software: 1 year (required)
Customer service: 1 year (required)

Work Location: In person

Quick apply

Refine Your Search

Medical Office Assistant

Office Manager

Medical Receptionist

Administrative Assistant (Maternity Coverage)

Receptionist

Wellness Spa Coordinator

Veterinary Receptionist, Carp Road Animal Hospital

Experienced Nail Technician (Luxury Salon)

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