Posting Note: This is a reposted position
Location: 120 Martin Ross – Information & Technology Services
Hours per week and Schedule of Work (Hours and Schedule of work are subject to change in accordance with Article 19): 35 hours per week. Evenings and week-ends based on operational needs
Weeks 1 & 2: Mon. to Fri. 9:00am – 5:00pm
Job Summary:
The Applications Specialist is responsible for supporting the Lead and Manager in implementing and maintaining TPL’s enterprise applications on premises or in the cloud. The Specialist provides subject matter expertise on a grouping of applications, for either library services or corporate applications, and provides support in the selection and implementation of new applications. The Specialist is also responsible for on-going operational support, which includes problem/incident resolution, routine maintenance, and delivering on enhancement and change requests. The Specialist also supports application roadmap planning and is accountable for maintaining current awareness of vendor product development cycles. In supporting the application portfolio, this Specialist works with business stakeholders to ensure applications deliver value and are meeting business requirements for functionality, availability, and performance.
Assignment: Working knowledge and experience implementing and supporting Corporate Applications including but not limited to human capital management (HCM), learning management systems (LMS), incident reporting and management system (IRMS) and Microsoft collaboration technologies with proven experience in application configuration, data migration, data mapping and integrations with other systems, system administration and providing technical support.
Duties:
Under the general direction of the designated Lead, and working within a team structure, this position is responsible for duties in Applications Selection & Implementation and in Applications Management & Support:
Application Selection and Implementation
- Working with the Enterprise Project Management Office (ePMO) on new application solution projects, Requests For Proposals (RFP), providing subject matter expertise in solution architecture requirements, design & build, analysis, evaluation, integration, implementation, and transition to operational support.
- Partnering and engaging with application vendors to ensure quality application delivery to meet business requirements.
- Analyzing and translating business requirements into practical technical solutions that fit into the Library’s overall technical architecture, future direction, and strategic plans.
- Participating in business workflow and process discussions in order to translate these to technical solutions
- Creating technical specification and application support documentation
- Creating quality support documentation for new applications and providing training to support team members (including Service Desk staff), for successful transition for application management & support.
- Leveraging emerging technologies, processes, and disciplines to deliver best in class technical solutions, applications, and system integrations
- Working closely with the ITS solution architects, Security, and Enterprise Technology teams during solution design for the assigned application area and projects.
Applications Management and Support
- Acting as the Application Systems Administrator and as a technical Subject Matter Expert for assigned applications.
- Providing support, issue resolution, and request management for various applications, while working closely with other internal ITS teams, business, and vendors to resolve incidents and problems requiring multi-department involvement.
- Monitoring critical production processes, technologies, and applications that have high visibility and impact on business operations
- Proactively identifying application risk and mitigation, capacity availability & continuity management. Providing input to organizational disaster recovery and emergency planning.
- Partnering with business and technical groups to support ongoing business requirements.
- Working with the business and ITS lead/manager to assess, scope, prioritize, solution, test and implement application enhancement requests.
- Ensuring all operational activities comply with enterprise, industry, and government standards.
- Creating and maintaining quality support documentation for assigned applications. Ensuring all application changes are thoroughly tested and implemented into production following the Library’s change management process.
- Designing, creating, and maintaining automated reports using modern automation tools and scripting applying sound data analysis methodologies.
- Researching, developing, testing and recommending process improvements and automation solutions for driving efficiencies, stability, cost savings
- Working closely with the ITS team to collaborate on technical issues and solutions and providing knowledge transfer, training, and documentation
- Working closely with library vendors to resolve technical issues, facilitate application upgrades as part of the application life cycle management, and implement software enhancements while holding vendors accountable for contractual obligations and Service Level Agreements (SLAs)
- Participating in regular team, project, business, and committee meetings.
- Evening, weekend and callback work may be required
- Performing other duties as assigned.
Qualifications:
- Up to three years’ post-secondary education in the field of Information Technology
- Minimum of five (5) years related application support experience or an equivalent combination of education, training and experience
- Demonstrated domain knowledge of enterprise-wide business and technical processes
- Proven experience working with designated current TPL applications (either Library or Corporate applications), as defined in the job posting e.g. , (ex. Ceridian HCM, Symphony ILS, Self-checkout, Collection Digitization, Cornerstone LMS, Dynamics GP Finance)
- Proven experience working within established enterprise architecture frameworks in large organizations
- Proven understanding of best practices for applications, data security and ITIL
- Understanding and experience working on projects using Agile and Waterfall methodologies, following SDLC methodology
- Ability to work simultaneously on multiple projects and assignments with high quality deliverables
- Demonstrated ability to work autonomously including the ability to plan and organize work that is in alignment with projects and organizational deadlines
- Excellent verbal and written communication skills, as well as strong interpersonal skills with the ability to work with diverse stakeholders
- Ability to perform work requiring sound judgement, initiative, and analytical skills
- Ability to visit or work from over 100 Library branches across Toronto
The Toronto Public Library does not ask for a credit card, banking information, or social insurance number during the recruitment process. Do not respond to emails or requests for information about jobs at TPL that are not sent from an @tpl.ca address.
ACCOMMODATION:
We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
APPLICATION PROCESS:
Toronto Public Library (TPL) invites applications from all qualified individuals. The Library is committed to equal opportunity, diversity in the workplace, equity and reconciliation, and welcomes applications from Indigenous people, Black and racialized groups, people with disabilities, 2SLGBTQ+ people and women.
All applicants must be legally entitled to work in Canada. Toronto Public Library (TPL) will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Toronto Public Library (TPL) reserves the right to discontinue with the consideration of your application.
