remote admin assistant Jobs – 117 Openings This Week

Medical Office Assistant
Stem Health Inc. —Toronto, ON
- Part-time
- Remote
- Medical office experience
- Administrative experience
- In-person
Quick apply
5d
Administrative and Data Entry Clerk, Newborn Screening - BC Children’s Hospital and Women’s Hospital & Health Centre
PHSA —Vancouver, BC
- $28.26 an hour
- Full-time
- High school diploma or GED
- Recruiting
10d
Float Administrative Assistant
Vancouver Aboriginal Child & Family Services Society —Vancouver, BC
- $50,190.86–$56,546.21 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Employee assistance program
Administrative Assistant
G Mining Services —Brossard, QC
- Monday to Friday
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Profit sharing
- Work from home
Child Safety Administrative Assistant
Vancouver Aboriginal Child & Family Services Society —Vancouver, BC
- $50,190.86–$56,546.21 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Employee assistance program
14d
Administrative Assistant
Defence Construction Canada —Kingston, ON
- $59,891–$77,856 a year
- Microsoft Excel
- English
- Microsoft Office
- Disability insurance
- Dental care
6d
Executive Assistant
FNZ —Toronto, ON
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
executive assistant
Audensiel Canada Inc. —Montréal, QC
- $69,000–$72,800 a year
- Temporary
- Remote
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
EXECUTIVE ASSISTANT
National Arts Centre - Centre National des Arts —Ottawa, ON
- $76,200–$95,100 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
3d
Seasonal Administrative Assistant
Offspring Studios —Sherwood Park, AB
- $23–$28 an hour
- Part-time
- Remote
- Microsoft Word
- Google Suite
- Customer service
Quick apply
13d
medical administrative assistant
NB gastro hep —Saint John, NB
- $25.08 an hour
- Overtime
- Remote
- Microsoft Word
- English
- Windows
Administrative Assistant - Canada Wide 2026
Canadian Musicians Co-operative —Barrie, ON
- Weekends as needed
- Administrative experience
- In-person
Executive Assistant
Billyard Insurance Group Sudbury —Greater Sudbury, ON
- $45,000–$70,000 a year
- Full-time
- Remote
- Microsoft Office
- Communication skills
- Time management
- Flexible schedule
Quick apply
Administrative & Psychological Executive Assistant
Tenacity Psychological Health Services —Calgary, AB
- From $20 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Google Suite
- English
- Work from home
- Flexible schedule
Quick apply
18h
Junior Administrative Assistant
Cold Turkey Vape Shop —Winnipeg, MB
- $20–$22 an hour
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Accounting
- Dental care
- Paid time off
Quick apply
6d
Administrative Assistant
LMM ENGINEERING —Toronto, ON
- Marketing
- Social media management
- ERP systems
- Work from home
Executive Assistant
Canadian Adventure Charters Ltd —Remote
- $180,000–$225,000 a year
- Full-time
- Remote
- Bilingual
- Spanish
- Doctoral degree
- Wellness program
- Dental care
Quick apply
4d
Customer Service Representative and Administrative Support
Blue Line Transportation —Hamilton, ON
- $17.50–$20.00 an hour
- Part-time
- Hybrid work
- Customer service
- High school diploma or GED
- AWS
- Work from home
- Flexible schedule
Quick apply
Executive Assistant & Operations Lead
HighNote —Toronto, ON
- $34–$45 an hour
- Part-time
- Remote
- Microsoft Powerpoint
- Microsoft Office
- Administrative experience
Quick apply
6d
Legal Administrative Assistant - Financial Services
McMillan LLP —Toronto, ON
- $58,000–$68,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to the CEO & Board Liaison
Circle of Care, Sinai Health —Toronto, ON
- $80,000–$95,000 a year
- Full-time
- Hybrid work
- Analysis skills
- Bachelor's
- SharePoint
- Dental care
- Paid time off
Quick apply
Administrative Assistant - TAF Ventures
TAF Ventures dba Interior Display Services —Kamloops, BC
- From $20 an hour
- Part-time
- Hybrid work
- Google Suite
- Customer service
- Administrative experience
- Flexible schedule
Quick apply
18h
Marketing / Administrative Coordinator
All Terrain Vehicle Association of Manitoba —Winnipeg, MB
- $25–$30 an hour
- Part-time
- Hybrid work
- Organizational skills
- Computer skills
- Communication skills
- Work from home
- Flexible schedule
Quick apply
13d
Administrative Support IV
Alberta Health Services —Calgary, AB
- $28.49–$34.62 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Administrative experience
1d
Office Administrator
Sierra Window and Property Services —Whistler, BC
- $20–$30 an hour
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Data entry
- Work from home
Quick apply
13d

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Medical Office Assistant

Stem Health Inc.
Toronto, ON

Quick apply

Job details

Part-time
5 days ago

Skills

Electronic medical records
Registered Practical Nurse
Medical office experience
Filing
Administrative experience
CNO Membership
Communication skills

Full job description

About Stem HealthStem Health is reimagining the primary care experience for individuals who want a more thoughtful relationship with their health. Physician-led and membership-based, we combine medical excellence with the warmth of hospitality anchored in a beautifully designed flagship clinic at First Canadian Place, opening September 2026. Our care model is relationship-based, data-informed, and built on time, trust, and exceptional service.
Position SummaryAs a Medical Office Assistant, you are the first voice and first face of Stem Health, the person who sets the tone for every member interaction, keeps the clinical day running smoothly, and ensures nothing falls through the cracks behind the scenes. You bridge the front desk and the clinical team, handling scheduling, communications, billing, and administrative support with equal parts efficiency and warmth.
Reporting to the Clinic Manager, this role begins in Phase 1 as a fully virtual position supporting telehealth operations and member communications remotely. In Phase 2 you will transition on-site to our flagship clinic at First Canadian Place, working in the clinic.
Key ResponsibilitiesPatient experience and front desk

Greet and welcome members warmly, whether by phone, email, or in person, setting the tone for a premium and personalized care experience.
Manage patient check-ins and check-outs efficiently, confirming appointment details and updating records in the EMR before and after visits.
Respond to patient inquiries via phone and email with professionalism and discretion, providing information or directing them to the appropriate provider.
Coordinate pre-appointment communications: confirmations, instructions, and any required intake forms.
Manage follow-up actions post-visit: referral coordination, recall scheduling, and sharing relevant documentation with patients as directed by clinicians.

Scheduling and calendar management

Own the daily appointment schedule across all providers booking, rescheduling, and cancellations with attention to clinical workflows and provider preferences.
Manage the schedule for telehealth and in-person visits across Phase 1 and Phase 2, maintaining accuracy and minimizing gaps.
Proactively flag scheduling conflicts or gaps to the Clinic Manager and clinical leads.

Billing and administrative operations

Process OHIP billing accurately and in a timely manner; reconcile billing discrepancies and follow up on outstanding claims.
Handle point-of-sale transactions for private pay services, retail sales, memberships, and any applicable fees.
Maintain accurate and up-to-date patient records in the EMR, including demographics, consents, and visit documentation.
Prepare and organize clinical correspondence, referral letters, and specialist communication as directed by physicians.

Clinical support and team coordination

Support physicians and clinical team leads with administrative tasks that enable smooth day-to-day clinic operations.
Prepare examination rooms and ensure clinical spaces are clean, organized, and stocked ahead of patient visits.
Liaise with the Medical Director, clinical providers, and allied health staff to ensure continuity of care and clear communication.

Compliance and confidentiality

Handle all patient information with strict confidentiality in compliance with PHIPA and Stem Health's privacy policies.
Maintain organized physical and digital records, ensuring documentation is accurate, accessible, and audit-ready.
Support the Clinic Manager with any regulatory or accreditation-related administrative requirements.

Qualifications & Experience

Diploma in Medical Office Administration, Medical Secretary, or a related program required.
Active registration as a Registered Practical Nurse (RPN) with the College of Nurses of Ontario (CNO) is preferred.
Minimum 1–2 years of experience in a medical clinic or healthcare setting family medicine experience is strongly preferred.
Proficiency with EMR scheduling and documentation; experience with OHIP billing is required. Our EMR is Telus Collaborative Health Record (CHR)
Comfortable with point-of-sale systems and standard office tools (phone, email, electronic filing).
Experience supporting telehealth or virtual care operations is an asset.
Exceptional interpersonal and communication skills you make people feel taken care of, on the phone and in person.
Highly organized, able to multitask in a fast-paced environment without sacrificing accuracy or warmth.
Discreet and professional in handling sensitive patient information at all times.
Genuine interest in premium, patient-centred healthcare and the people who seek it out.

Ideal CandidateYou are the kind of person who notices the small things. You are organized without being rigid, warm without being informal, and efficient without making anyone feel rushed. You thrive when you're the connective tissue between a clinical team and its patients, and you take pride in the fact that things run well, in large part, because of you.
Why Join Stem Health

Be one of the first hires at a physician-led, membership-based clinic reimagining primary care in Canada opening at First Canadian Place in September 2026.
Work at the intersection of exceptional clinical care and genuine hospitality, in an environment designed to feel nothing like a typical medical office.
Collaborate daily with a close-knit team of physicians, clinical leads, and support staff who care about getting it right.
A role that evolves with the clinic growing from virtual operations in Phase 1 to a full in-clinic environment in Phase 2.

Quick apply

Refine Your Search

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