saint john, nb office administrator Jobs – 12 Openings This Week

Office Administrator
Housing Alternatives Inc. —Saint John, NB
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Paid time off
Quick apply
4d
Administrative Assistant
Godwin & Associates Private Wealth Management —Saint John, NB
- $20–$30 an hour
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
10d
Casual Administrative Assistant 2026/27 School Year
Anglophone South School District —Saint John, NB
- $29.12 an hour
- Administrative experience
- High school diploma or GED
Office Admin/ Safety Co-ordinator
Eclipse Construction Services Ltd —Rothesay, NB
- $22–$26 an hour
- Full-time
- English
- Microsoft Office
- Administrative experience
Quick apply
5d
Payroll Administrator
Irving Oil —Saint John, NB
- Full-time
- Bachelor's
- Continuous improvement
- Human resources
1d
Billing Administrator
Sunbury Transport Limited —Saint John, NB
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
medical administrative assistant
NB gastro hep —Saint John, NB
- $25.08 an hour
- Overtime
- Remote
- Microsoft Word
- English
- Windows
11d
Bookkeeper/Administrative Assistant
Dax Ventures Ltd —Quispamsis, NB
- $20–$24 an hour
- Part-time
- Microsoft Excel
- Accounting
- QuickBooks
Quick apply
10d
Manager, I&IT Project Management Office
Metrolinx —Canada
- $123,026 a year
- Full-time
- Microsoft Excel
- PMP
- Master's degree

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Office Administrator

Housing Alternatives Inc.
Saint John, NB

Quick apply

Job details

Full-time
4 days ago

Benefits

Extended health care
RRSP match
Dental care
Paid time off
Employee assistance program
Vision care
Life insurance
On-site parking

Skills

Microsoft Powerpoint
Bilingual
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Word processing
Filing
English
Microsoft Office
Administrative experience
Human resources
Organizational skills
SharePoint
Clerical experience
Document management
Communication skills
Office experience

Full job description

About Housing Alternatives

Housing Alternatives is a purpose-driven housing resource group dedicated to providing safe, affordable, and supportive housing in our community. We manage a diverse portfolio of residential properties and work closely with housing co-operatives and non-profit housing providers to create stable, inclusive living environments. Our non-profit has been operating in Saint John since 1981. Today, we manage approximately 1,000 units across New Brunswick and Prince Edward Island.

Job Overview

We are seeking a highly organized and customer-focused Office Administrator to support the daily operations of our office. This role is the first point of contact for tenants, members, visitors, and partners, ensuring a welcoming environment and smooth administrative flow. The Office Administrator is responsible for reception duties, coordinating communication, maintaining accurate records, and supporting property management functions.

Key Responsibilities

Provide friendly and professional front-desk service, including greeting visitors and managing phone and email inquiries.
Open and close the office and maintain an organized, safe, and efficient reception area.
Manage tenant/member files, update information in our property management system (Buildium), prepare leases and renewal notices, and support the leasing process.
Coordinate maintenance requests, work orders, inspections, move-ins/move-outs, and other property-related scheduling.
Oversee key control, cheque/money order tracking, mailouts, correspondence intake, and office supply/inventory management.
Generate reports, maintain filing systems and compliance records, and handle confidential information with professionalism.
Communicate with tenants, property owners, vendors, and service providers as needed.
Support leadership with administrative tasks, meeting preparation, minute-taking, expense tracking, and special projects.
Contribute to staff onboarding, provide guidance to administrative team members, and make independent decisions to maintain office safety and workflow.
Provide a degree of oversight over procedures and processes.
Assist with marketing efforts and resident communications.

Required Experience/Skills

5+ years of Administrative Experience
Experience in Human Resources Administration is considered an asset
Experience working in the Housing and/or Non-Profit Sector
Bilingualism is considered an asset
Excellent word-processing skills (MS Word). Strong knowledge of other Microsoft Office programs - Outlook, Excel, PowerPoint, SharePoint, Teams etc.
Strong front desk skills with multi-line phone system expertise and customer service quality in all interactions
Extensive office experience specifically with clerical and administrative functions
Excellent communication skills (both verbal and written)
Exceptional organizational skills with attention to detail
Skilled in filing systems and document management

Working Conditions

In-person at 171 Adelaide Street, Saint John NB
We offer a condensed 4-day work week (Monday-Thursday)
Occasionally, telephone answering and reception responsibilities can be stressful
Extended periods of sitting and working at a computer

This position offers an opportunity to be a vital part of a professional team dedicated to operational excellence. The successful candidate will demonstrate a blend of administrative expertise and qualities, and excellent communication skills to support our organizations' growth and impact.

Job Type: Full-time

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Experience:

Administrative: 5 years (preferred)

Language:

English (required)

Location:

Saint John, NB E2K 1W9 (required)

Work Location: In person

Quick apply

Refine Your Search

office administrator jobs in saint john, nb

Office Administrator

Administrative Assistant

Casual Administrative Assistant 2026/27 School Year

Office Admin/ Safety Co-ordinator

Payroll Administrator

Billing Administrator

medical administrative assistant

Bookkeeper/Administrative Assistant

Manager, I&IT Project Management Office

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