City Life Church and Highroad Academy are seeking an experienced Administrative Lead to provide leadership and oversight of the administrative services that support our church and school communities.
This role leads the teams responsible for finance, administration, and HR operations. The Administrative Lead is accountable for ensuring systems, processes, budgets, reporting, and organizational workflows operate smoothly, allowing ministry and education teams to focus on what they do best.
This role is ideal for an experienced operational leader who enjoys building strong teams, creating clarity, and ensuring organizational excellence.
Note: This is a management role. Key responsibilities is leadership of the team along with high-level financial understanding (CRA compliance, audits, budgeting, etc).
About the Role
The Administrative Lead owns the financial stewardship of the organization by leading the budgeting process, understanding and communicating financial performance, ensuring regulatory compliance through the finance team, and partnering with the Senior Pastor and Fractional CFO to support sound organizational decision-making.
What You'll Be Responsible ForTeam Leadership
- Lead, coach, and develop the administrative, finance, and HR support teams.
- Establish clear ownership, priorities, and accountability.
- Foster collaboration and continuous improvement across the department.
Operational Leadership
- Ensure administrative systems and workflows are efficient, documented, and consistently followed.
- Oversee organizational budgeting timelines and coordinate the annual budgeting process.
- Coordinate annual audit preparation and organizational readiness.
- Ensure reporting, compliance, and operational deadlines are achieved.
- Improve systems that increase organizational effectiveness and reduce administrative complexity.
Financial & Administrative Oversight
- Provide leadership oversight for the teams responsible for:
- Accounts payable and receivable
- Payroll administration
- Tuition administration
- Donations and charitable receipting
- Financial reporting processes
- Partner with the Finance Advisor to ensure accurate reporting, strong internal controls, and organizational readiness.
Human Resources Coordination
- Provide operational oversight of HR processes in partnership with the HR & People Lead.
- Ensure HR systems, payroll, onboarding, contracts, and administration remain aligned.
- Support organization-wide staffing cycles and administrative HR processes.
Cross-Functional Leadership
- Partner with church and school leaders to ensure administrative services effectively support both environments.
- Remove operational bottlenecks and improve organizational effectiveness.
- Lead special projects and continuous improvement initiatives.
What We're Looking ForExperience
- 5+ years of leadership experience in administration, operations, finance, or business management.
- Experience leading teams and managing operational functions.
- Experience coordinating budgeting, reporting, compliance, or audit processes.
- Experience improving organizational systems and workflows.
- Experience in a nonprofit, education, or faith-based organization is an asset.
Skills
- Strong operational leadership and organizational ability.
- Excellent people leadership and coaching skills.
- Strong financial and business acumen.
- Strong systems-thinking and process improvement skills.
- Excellent communication and collaboration.
- High attention to detail while maintaining a big-picture perspective.
- Proficiency with Microsoft Office, Google Workspace, HRIS platforms, and accounting software.
Personal Attributes
We're looking for someone who:
- Leads with humility, integrity, and accountability.
- Brings calm and clarity to complex environments.
- Naturally takes ownership and follows through.
- Builds systems that help people succeed.
- Is highly organized and enjoys improving how work gets done.
- Can balance multiple priorities while supporting a collaborative team culture.
Faith & Culture
City Life Church and Highroad Academy are Christian organizations committed to helping people Know God, Find Freedom, Discover Purpose, and Make a Difference.
Because this is a leadership position, the successful candidate will demonstrate an active Christian faith and a desire to contribute to a Christ-centred workplace where biblical values, prayer, and servant leadership are foundational to our culture.
Why Join Us?
This is an opportunity to help shape the operational foundation of a growing church and school community. Your leadership will strengthen the systems that enable ministry, education, and people to flourish.
Pay: From $85,000.00 per year
Benefits:
- Dental care
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
