Reeves Richarz LLP is seeking an experienced detail-oriented and proactive Family & Estates Legal Assistant with over 5 years of relevant experience to join our team and provide support to two associates. The ideal candidate will possess strong organizational skills and a solid understanding of legal procedures. This role is essential in supporting the associates with various tasks, ensuring that our legal operations run smoothly and efficiently.
This role provides administrative and legal support to lawyers practicing in Family Law and Estates matters. The successful candidate will play an important role in delivering exceptional client service, maintaining organized files, and assisting with the preparation and management of legal documentation and court materials.
Position Details
- Job Title: Family & Estates Legal Assistant
- Employment Type: Full-Time, Permanent
- Location: Toronto, Ontario (Hybrid)
- Salary Range: $75,000 to $80,000 per year, commensurate with experience
- Benefits: Extended health, dental & vision care, life insurance, paid time off
Key Responsibilities
- Open, maintain, organize, and close client files.
- Prepare, draft, proofread, and format legal documents and correspondence, including:
- Wills
- Powers of Attorney
- Estate Administration documents
- Family Law pleadings and court materials
- Client correspondence and reports
- Coordinate client meetings, interviews, and appointments.
- Gather client information and prepare summaries for lawyer review.
- Manage lawyer calendars, court appearances, filing deadlines, limitation periods, and reminder systems.
- Prepare and file court documents and online submissions through appropriate court platforms.
- Maintain electronic and physical filing systems and document management databases.
- Monitor tickler systems to ensure critical dates are met.
- Assist with billing processes, including preparation of draft accounts and follow-up on accounts receivable.
- Communicate professionally with clients, court staff, opposing counsel, financial institutions, and other stakeholders.
- Conduct legal and factual research as required.
- Provide general administrative support, including document management, scanning, filing, and correspondence management.
- Collaborate effectively with lawyers and team members to ensure matters progress efficiently and deadlines are met.
Qualifications Required
- Minimum 5 years' experience as a Legal Assistant, preferably in Family Law and/or Estates Law.
- Strong knowledge of legal procedures, court documentation, and file management practices.
- Excellent proofreading, grammar, and document formatting skills.
- Exceptional organizational abilities and attention to detail.
- Ability to manage multiple priorities and work independently.
- Strong interpersonal, communication, and client service skills.
- Demonstrated ability to maintain confidentiality and exercise sound judgment.
- Proficiency with:
- Microsoft Office Suite
- Time Matters
- Primafact
- CaseLines
- Experience with electronic court filing systems in Ontario.
What We Offer
- Competitive salary based on qualifications and experience.
- Extended health, dental, vision, and life insurance coverage.
- Paid vacation and personal days.
- Hybrid work arrangement following onboarding and training.
- Supportive and collaborative team environment.
How to Apply
Please submit your resume and cover letter in confidence to: James E. MacInnis at: [email protected]
Applications will be reviewed as they are received.
Ontario Mandatory Disclosures
To comply with Ontario’s new job‑posting requirements:
Salary Transparency: This posting includes a clear salary range of $75,000–$80,000.
Canadian Experience: We do not require Canadian work experience for this role.
Use of AI in Hiring: Reeves Richarz LLP does not use AI‑assisted tools to support application screening. All hiring decisions are reviewed and finalized by human decision‑makers.
Record Keeping: Job postings and applicant data are retained as required by Ontario law.
Accommodation and Equal Opportunity Statement
Reeves Richarz LLP is committed to fostering an inclusive, accessible, and equitable workplace. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontario Human Rights Code.
Reeves Richarz LLP is an equal opportunity employer and welcomes applications from all qualified candidates. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $75,000.00-$80,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
Work Location: Hybrid remote in Toronto, ON (Toronto District)
