nanaimo, bc administrative clerk Jobs – 60 Openings This Week

Administrative Assistant/Receptionist
Haven Society —Nanaimo, BC
- $25.95–$29.76 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
7d
Front Desk Clerk
Bluebird Motel —Nanaimo, BC
- $17.85–$27.04 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Administrative Assistant, Office of the President
Vancouver Island University —Nanaimo, BC
- $70,682–$80,230 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Casual Clerical Opportunities
City of Nanaimo —Nanaimo, BC
- From $29.46 an hour
- Microsoft Excel
- Customer service
- High school diploma or GED
Clerk - Medical Imaging Reception And Image Service Centre
Island Health —Nanaimo, BC
- $28.74 an hour
- High school diploma or GED
- Computer skills
- Typing
Administrative Assistant / Associate
Royal Bank of Canada —Nanaimo, BC
- $40,000–$50,000 a year
- Full-time
- Customer service
- English
- Data entry
2d
Booking Clerk - Medical Imaging
Island Health —Nanaimo, BC
- $29.24 an hour
- High school diploma or GED
- Medical terminology
Administrative Assistant
Raymond James - Seaview Office Parksville —Parksville, BC
- $50,000–$60,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Flexible schedule
Quick apply
Hotel Front Desk Agent (Full Time must be available to work all shifts)
Best Western Northgate —Nanaimo, BC
- $21–$22 an hour
- Full-time
- Hospitality
- Customer service
- Hotel
- Dental care
- Vision care
Quick apply
7d
Booking & Scheduling Clerk Heart Health
Island Health —Nanaimo, BC
- $29.24 an hour
- High school diploma or GED
- Typing
- Medical terminology
Interdisciplinary Team Clerk
Island Health —Nanaimo, BC
- $26.42–$28.25 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Pre-Admission Clinic Clerk
Island Health —Nanaimo, BC
- $29.24 an hour
- High school diploma or GED
- Typing
- Medical terminology
Office Assistant, MHSU
Island Health —Nanaimo, BC
- $26.42–$28.25 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Access
7d
Supervisor, Staff Scheduling
Island Health —Nanaimo, BC
- $32.39 an hour
- High school diploma or GED
Booking Clerk-Sechelt
Vancouver Coastal Health —Sechelt, BC
- $28.74 an hour
- Temporary
- Nursing
- High school diploma or GED
- Typing
- Wellness program
- Dental care
Administrative Assistant
Doane Grant Thornton —Duncan, BC
- $43,000–$58,000 a year
- Overtime
- Microsoft Word
- CRM software
- Word processing
1d
Administrative Assistant
Tamagawa-Gakuen of Canada Society —Nanaimo, BC
- $20–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Booking Clerk/Secretary - Physiotherapy - Casual
Vancouver Coastal Health —Sechelt, BC
- $28.74 an hour
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
Administrative & Operations Assistant (Part-Time)
Bees Knees Cleaning —Nanaimo, BC
- $17.85–$25.00 an hour
- Part-time
- Hybrid work
- Social media management
- Administrative experience
- Project management
- Flexible schedule
Quick apply
1d
Booking Clerk/Secretary - Ambulatory Care - Casual
Vancouver Coastal Health —Sechelt, BC
- $28.74 an hour
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
Program Support Clerk
Vancouver Coastal Health —Sechelt, BC
- $26.42–$28.25 an hour
- Temporary
- Databases
- Presentation skills
- Typing
- Wellness program
- Dental care
Administrative Clerk, Integrated Health Network
Island Health —Parksville, BC
- $26.42–$28.25 an hour
- Databases
- Administrative experience
- Typing
Administrative Assistant I
Island Health —Salt Spring Island, BC
- $25.36–$33.28 an hour
- High school diploma or GED
- Typing
10d
Clerical Spare
School District #69 (Qualicum) —Parksville, BC
- $31.68 an hour
- On call
- High school diploma or GED
Program Support Clerk (Office Admin), Mental Health Team - Sechelt, BC
Vancouver Coastal Health —Sechelt, BC
- $26.42–$28.25 an hour
- Databases
- Presentation skills
- Typing
- Wellness program
- Dental care
13d

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Administrative Assistant/Receptionist

Haven Society
Nanaimo, BC

Quick apply

Job details

Permanent | Full-time
7 days ago

Benefits

Extended health care
Dental care
Paid time off
Employee assistance program
Vision care
On-site parking

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Publisher
Filing
Microsoft Office
Databases
Administrative experience
High school diploma or GED
First Aid Certification
Front desk
Typing
Clerical experience
Business
Communication skills
Driving Licence
Office experience

Full job description

Gender is a bona fide occupational requirement: self-identifying women applicants only please

Nature of Position:

Provides a variety of reception, clerical, and administrative assistance for the agency. Fulfils obligations of reporting and tracking donor receipts and acknowledgements.

Duties include, but are not limited to:

Maintains the front reception and waiting area and provides a welcoming entrance space. Responding to clients, staff, and contractors as they arrive at the Haven Society, Community Service Building. Responds positively to phone, email, and or in person inquiries and responds as per Agency procedure. Routing to the appropriate staff member as required.
Maintains a current knowledge of, and compliance with all Society policies and procedures, including respect of clients’ right of privacy and confidentiality as well as proper security procedures in handling and storage of confidential information. Maintains and refers to administration/ reception procedure manual as needed.
Receives and distributes incoming mail. Mails prepared bill payments and other correspondence. Assists with expedited delivery if needed. Posts outgoing mail.
Provides typing and other administrative support to staff members as required and as time allows. Assist in communications materials, preparation of reports, and assembly of documents. Operates a variety of office equipment.
Provides receipts and/or completed donor record for donations received. Arranges donations of goods to be transported to appropriate destinations. In coordination with manager, provides general oversight and management of donations inventory and in/outflow of donated goods, including gift cards. Provide or arrange for pickup and delivery of donated goods as needed. Provide assistance to Manager, Community Engagement Coordinator as needed.
Oversees and is responsible for processing donations from all sources. This includes, donor data entry, initiating donor acknowledgement, reporting and tracking of gifts, receipting and thank you letters, in accordance with the Canada Revenue Authority Guidelines.
Maintains resource development files and records. This includes donor, grant, corporate files and appropriate financial records using current databases and systems and ensuring integrity and confidentiality of data.
In consultation with manager, maintains procedures that comply with all rules and regulations regarding the BC Societies Act, charitable standing with Revenue Canada, BC Gaming Commission, PIPA and any other governing bodies related to development including filing appropriate reports.
At the direction of the manager, arrange or provide regular maintenance, including cleaning, and upkeep of the office, office equipment, and other shared facilities, Provide assistance to maintenance, monitoring and reporting activities, including arrangements for repair and follow up of repairs, regular maintenance, improvements.
Provides oversight for office supplies (general, janitorial, and food) through a process of inventory, receiving requests and ordering from suppliers.
Oversees meeting room schedules, and general overview of Agency activities and their locations. Provides assistance in Agency activities as requested, and as time allows; including but not limited to set u and clean up.
Ensures that office, meeting rooms, kitchen and other areas are maintained and clean and that the kitchens are always well stocked.
Provides orientation and support got new office volunteers. Fosters a team approach and supportive role for our volunteers.
Facilitates general communications flow through the creation of contact information, circulation of relevant materials and notices (including news, announcements, or community notices), and tracking of general personnel and client activities as appropriate. May include scheduling and confirming appointments for participating programs.
Supports IT onboarding of new staff including emails, keys, instruction on entry and exit procedures.
Performs other related duties as required.

Required Education, Training and Experience:

Grade 12 or equivalent, plus completion of a program of up to 1 year in secretarial training, business or office administration.
Three years office experience that includes reception and clerical work or an equivalent combination of education, training and experience.
A feminist analysis of the dynamics of violence against women.
A completed Criminal Record Check. Acceptable driver’s abstract and valid driver’s licence
Experience with Microsoft Office (Excel, Word, PowerPoint, Publisher and Outlook) as well as knowledge of donor databases in general, including KEELA, is an asset.
Willingness to complete Haven Society’s volunteer training.

Required Knowledge, Skills and Abilities:

Excellent written and verbal communication skills.
Knowledge and proficiency in computer systems and current applications, Teams phone systems and office equipment. Typing speed of 45 wpm or more.
Ability to take direction, work independently and as part of a team.
Ability to work in a busy environment and remain calm, coping with challenging situations and ability to effectively problem solve.
Ability to establish and maintain good interpersonal relationships with staff, clients, visitors, volunteers, donors, contractors and community contacts.
Ability to organise work and carry out the duties of the position.
Demonstrate a respect for diversity.
Job may involve some lifting of less than 40lb

The successful candidate will work in a demanding and stressful environment that sometimes involves clients in crisis situations. The ability to function independently and frequently under pressure is a requirement. Activities may require a moderate level of physical fitness to carry out the duties.

This position requires Union membership.

Pay: $25.95-$29.76 per hour

Benefits:

Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
Vision care

Application question(s):

DO you have first aid certification?
Are you trauma informed?
Are you able to multi-task?
Do you consider yourself able to adapt and work in continuously evolving situations?
Are you a team player and also able to work alone with minimal supervision?

Experience:

working: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative clerk jobs in nanaimo, bc

Administrative Assistant/Receptionist

Front Desk Clerk

Administrative Assistant, Office of the President

Casual Clerical Opportunities

Clerk - Medical Imaging Reception And Image Service Centre

Administrative Assistant / Associate

Booking Clerk - Medical Imaging

Administrative Assistant

Hotel Front Desk Agent (Full Time must be available to work all shifts)

Booking & Scheduling Clerk Heart Health

Interdisciplinary Team Clerk

Pre-Admission Clinic Clerk

Office Assistant, MHSU

Supervisor, Staff Scheduling

Booking Clerk-Sechelt

Administrative Assistant

Administrative Assistant

Booking Clerk/Secretary - Physiotherapy - Casual

Administrative & Operations Assistant (Part-Time)

Booking Clerk/Secretary - Ambulatory Care - Casual

Program Support Clerk

Administrative Clerk, Integrated Health Network

Administrative Assistant I

Clerical Spare

Program Support Clerk (Office Admin), Mental Health Team - Sechelt, BC

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