August 13, 2026
Job Posting #1232#hp
Administrative Assistant – 12 Month Contract
The York Region Children’s Aid Society (YRCAS) is a non-profit community organization legally mandated to protect children and youth from abuse and neglect. As a leader within the child welfare sector, we partner with parents, caregivers, and community to provide a safe environment for children and youth, through equitable, culturally aligned services.
Comprised of interdisciplinary teams of diverse professionals who push boundaries in support of family centered care, we engage with children and families for a stronger, healthier community within the York Region.
YRCAS is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace and community where children, youth and families thrive.
To support us on our journey, YRCAS is looking for an Administrative Assistant to support our Corporate Services department .
Why Work for Us?
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Hybrid working model (working virtual and in person)
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Casual dress code
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Employer paid Health & Dental Benefit
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One day off every five (5) weeks during Winter months
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Shortened Summer hours
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OMERS Pension, with employer and employee sharing premiums equally
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Mileage Reimbursement
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Enhanced Wellness Initiatives Virtual Fitness Classes
SUMMARY OF DUTIES & RESPONSIBILITIES
To provide administrative support that enhances the efficient and effective functioning of the assigned Team. To assist in the orientation of new staff to the Team and to act as a liaison between the Team and other departments within the agency regarding administrative matters. To provide back-up coverage and work sharing assistance to other Administrative Assistants as necessary.
NATURE OF POSITION:
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Accurately and efficiently performs all administrative duties in support of the effective operation of the Team. These duties will include required typing of correspondence, court-related documents, referrals, assessments, forms, agendas, minutes, etc. and assisting team members with filing as necessary.
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Inputs all data required by information system (CPIN); opening, transfer, and closing of new cases.
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Assists in maintaining an accurate and up to date agency database (CPIN) by reviewing completed agency controls for accuracy.
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Prepares statistics.
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Distributes an up-to-date agenda for Team Meetings and notifies Chairperson for that week.
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Assists Team members with filing all necessary case information according to agency and legislative requirements.
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Supports team members by assisting with coordination of telephone calls in their absence and scheduling as requested.
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Distributes mail, memos, etc., ensures photocopying services are completed as requested.
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Processes e-card purchases.
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Maintains minutes for meetings.
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Attends and participates in all Staff and Team Meetings, in-service training sessions, and other meetings as requested.
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Participates in regular supervision with the Team Supervisor.
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Participates in the annual evaluation of her/his performance as specified in the Policy Manual.
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Participates in the development of any Team and/or Agency planning.
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Coordinates After Hours Duty Reports on a rotating basis with all Administrative Assistants or as requested.
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Provides switchboard relief as outlined in the schedule prepared by the Receptionist.
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Provides back-up coverage and overload assistance for other Administrative Assistants as required.
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Travel to other Agency offices may be required on a rotation, based on operational needs (Newmarket, Richmond Hill, Vaughan).
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Attends all Administrative Assistant meetings.
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To provide other duties as assigned.
QUALIFICATIONS
Education and Experience
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Completion of Grade 12 Certificate with emphasis on commercial courses, combined with five years related office experience,
or
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Completion of at least one year’s post-secondary education combined with two to three years of related office experience. Any post-secondary in office administration course will be considered an asset.
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Bilingualism in French and/or other languages would be considered an asset.
Knowledge and Skills
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Pleasant professional and effective telephone manner.
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Good administrative and computer skills, and working knowledge of basic office equipment, i.e. Microsoft Word, Outlook, Power Point, Excel, Microsoft Teams, Zoom, SharePoint, facsimile, etc.
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Excellent Database Management skills i.e. Accurate database management.
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Calendar management.
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Proficiencies with Photocopiers, Scanners and Projectors.
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Excellent grammatical and spelling skills ie. Editing and proof-reading skills.
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Good organizational, interpersonal and communication skills.
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Ability to work well under work and environmental pressure.
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Knowledge of switchboard operation in providing required relief.
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Ability to work cooperatively and effectively as a member of a Team.
PAY GRADE: Union- Pay Grade 3 ($53,094 - $65,510.80)
HOURS OF WORK 33.75 hours per week
Candidates who meet the qualifications are welcome to apply by no later than August 24, 2026, by 11:59pm.
This role is for an existing position within the organization.
Internal Applicants: Please apply for this opportunity using your Agency ADP account.
External Applicants: Apply here: yorkcas.org/careers
We appreciate all applications received. All communications will be held in strict and professional confidence. Only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.
Employment at York Region Children’s Aid Society is conditional upon the verification of credentials, a satisfactory vulnerable sector check, and a class “G” driver’s license with daily access to an insured vehicle. York Region Children’s Aid Society works in a hybrid virtual and on-site working environment.
Anti-Oppression/Anti-Racism at York Region Children’s Aid Society
YRCAS is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages application from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.
Diversity, Equity & Inclusion
York Region Children’s Aid Society is committed to employment equity, diversity and inclusion in the workplace, and fostering equity, diversity and inclusion in recruitment practices is a key aspect of the search process. The current posting is in search of candidates who identified from the following equity seeking groups; women, racialized persons/persons of colour, Indigenous Peoples, persons with disabilities, and persons of the 2SLGBTQ+ community. If you are of the aforementioned identities, and feel comfortable making it known, you may choose to self-identify as member of a designated group. Any information directly related to you is kept confidential and used in a safe manner to inform our recruitment process towards being an equal opportunity employer.
Vaccination Policy
York CAS prioritizes the health and safety of their employees and closely follows the Public Health Guidelines and Recommendations. The agency's mandatory COVID-19 vaccination requirement as a condition of employment is currently suspended. Should the mandatory COVID-19 vaccination requirement be reinstated, all active agency employees will be required to comply with YRCAS’ Mandatory COVID-19 policy (providing proof of COVID-19 vaccination-2 doses required).
Accommodation at YRCAS
We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants that may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview.
Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed in a fair and equitable manner.
Children at the heart of all that we do!
