The Team
Our Administrative Services team is a close-knit team of six who provide administrative support across the correctional centre. We work in a busy, ever-changing environment where teamwork, flexibility and a willingness to learn and support each other are essential.
The Role
The Office Assistant provides confidential administrative, clerical and front-line reception support to the correctional centre, helping staff, visitors and internal departments receive timely and professional service. Working in a fast-paced team environment, this role supports the daily operations of the centre through a variety of administrative duties and may rotate into other administrative positions as needed. The position contributes to an inclusive and respectful workplace by providing responsive service, maintaining confidentiality and supporting positive interactions with people from diverse backgrounds.
Qualifications:
Education and Experience Requirements
- Grade 12 or equivalent (e.g. GED).
- A minimum of 2 years of recent (in the last 5 years) administrative support experience.
- Experience with Microsoft 365 applications, including Word, Excel, Outlook, and other standard business software.
- Experience dealing with confidential matters using sound judgement, tact, and diplomacy.
- Minimum of 50 words per minute (WPM) in keyboarding.
Preference may be given to applicants with:
- Experience providing direct administrative support to senior staff and/or management.
- Experience organizing and independently managing one’s own workload taking into consideration changing priorities, tight deadlines, volumes of work and available resources.
- Experience in the mentoring or training of staff.
- Experience working in a correctional environment or within the justice system.
For questions regarding this position, please contact [email protected].
About this Position:
Amendment September 2: Posting closing date extended to September 17.
This position requires full-time, in-person work at the physical location listed.
An eligibility list may be established to fill future permanent vacancies.
Oliver is known as the “Wine Capital of Canada” and is situated amongst many vineyards and fruit orchards in the South Okanagan Valley, one of the most beautiful regions in British Columbia. With its river, small lake, mountains, dry antelope brush and sage grasslands, the area provides many opportunities for outdoor recreation such as bird watching, water activities, hiking, mountain biking, golf and winter activities. Oliver also has a wealth of restaurants, wineries, and craft beer brew pubs to explore.
Enhanced Security Screening will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.
The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.
How to Apply:
Your resume must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.
Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.
Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.
