Vancouver, Bc Office assistant Jobs – 735 Openings This Week

Medical Office Assistant
Lions Gate Neurosciences —North Vancouver, BC
- $30–$35 an hour
- Full-time
- Medical office experience
- Administrative experience
- Organizational skills
- Dental care
- Paid time off
Quick apply
Medical Office Assistant
Harrison Healthcare —Vancouver, BC
- $25–$29 an hour
- Part-time
- Medical office experience
- Continuous improvement
- Front desk
- Dental care
- Paid time off
Quick apply
Casual Elementary Office Assistant
School District #44 (North Vancouver) —North Vancouver, BC
- $30.74 an hour
- Microsoft Outlook
- English
- Math
1d
Office Administrative Assistant
School District #39 (Vancouver) —Vancouver, BC
- $35.83 an hour
- Full-time
- High school diploma or GED
- First Aid Certification
- Team management
Booking Clerk/Secretary - Mary Pack Arthritis Centre
Vancouver Coastal Health —Vancouver, BC
- $28.74 an hour
- Full-time
- Word processing
- High school diploma or GED
- Data entry
- Wellness program
- Dental care
2d
Administrative Assistant & Customer Support
Pressing Matters Screen Printing Inc. —Burnaby, BC
- From $22 an hour
- Part-time
- Hybrid work
- Administrative experience
- In-person
- Communication skills
- Flexible schedule
Quick apply
2d
Office Assistant (Clerk Typist 2)
City of Burnaby —Burnaby, BC
- From $29.25 an hour
- Part-time
- Microsoft Word
- Customer service
Project Coordinator & Office Assistant
Enzo Design Build Inc —West Vancouver, BC
- $65,000–$80,000 a year
- Full-time
- Google Suite
- English
- Microsoft Office
Quick apply
3d
Human Resources and Office Administrator
Preszler Law Firm LLP —Vancouver, BC
- $50,000–$60,000 a year
- Full-time
- Databases
- Human resources
- Organizational skills
- Wellness program
- Paid time off
Quick apply
Administrative Assistant, Registration
Engineers and Geoscientists BC —Burnaby, BC
- $55,500–$62,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Bachelor's
Office, Admin & Bookkeeping Assistant
Caisley Developments —Vancouver, BC
- $25–$30 an hour
- Full-time
- Microsoft Office
- Accounting
- Data entry
Quick apply
Timekeeper/Office Clerk
Vancouver Coastal Health —Vancouver, BC
- $27.40–$29.24 an hour
- Full-time
- Word processing
- Computer literacy
- High school diploma or GED
- Wellness program
- Dental care
Receptionist
BCSPCA —Vancouver, BC
- $23.79 an hour
- Temporary
- High school diploma or GED
- Organizational skills
- Front desk
Administrative Assistant
AtkinsRéalis —Vancouver, BC
- $48,800–$67,100 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- SharePoint
4d
Administrative Assistant-Strata
Korecki Real Estate Services Inc. —Vancouver, BC
- $45,000–$60,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Dental care
- Paid time off
Quick apply
3d
Administrative Assistant 1
Vancouver Coastal Health —Vancouver, BC
- $25.27–$33.17 an hour
- Full-time
- Word processing
- Databases
- Administrative experience
- Wellness program
- Dental care
2d
Program Assistant (Office Admin) - OSI Clinic Vancouver
Vancouver Coastal Health —Vancouver, BC
- $29.72 an hour
- Word processing
- High school diploma or GED
- Typing
- Wellness program
- Dental care
11d
Administrative Assistant
FORTIS BC —Surrey, BC
- $5,022 a month
- Full-time
- Microsoft Outlook
- English
- Research
10d
Booking Clerk/Secretary - Mary Pack Arthritis Program
Vancouver Coastal Health —Vancouver, BC
- $28.74 an hour
- Full-time
- Word processing
- High school diploma or GED
- Data entry
- Wellness program
- Dental care
2d
Administrative Assistant
Vancouver Airport Authority —Vancouver, BC
- $59,881–$78,256 a year
- Full-time
- Microsoft Powerpoint
- Databases
- Administrative experience
Receptionist - Part-Time
Canfor —Vancouver, BC
- $24–$29 an hour
- Part-time
- Microsoft Word
- Administrative experience
- Organizational skills
Quick apply
Receptionist
STEMCELL Technologies Inc —Burnaby, BC
- $47,300–$62,700 a year
- Google Suite
- Administrative experience
- Bachelor's
4d
Weekend Receptionist - Toyota Downtown
The Jim Pattison Auto Group —Vancouver, BC
- $19 an hour
- Weekends only
- Microsoft Outlook
- Inventory control
- Data entry
- Dental care
Quick apply
1d
Program Administrative and Communications Assistant
Canadian Mental Health Association —Vancouver, BC
- $26.27–$27.99 an hour
- Overtime
- Marketing
- Writing skills
- Microsoft Office
11h
Administrative Support 4 - FTR
BC Centre for Ability —Vancouver, BC
- $29.66–$32.41 an hour
- Immediate opening
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply

I want to receive the latest job alerts for office assistant in vancouver, bc

By signing in to your account, you agree to Workopolis's Terms of Service and consent to our Cookie and Privacy Policy.

Medical Office Assistant

Lions Gate Neurosciences
North Vancouver, BC

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
Dental care
Paid time off

Skills

Electronic medical records
Case file maintenance
Customer appointment booking
Medical office experience
Administrative support experience
Filing
Patient service
Administrative experience
Medical reception and administration experience
File scanning and digitization
Organizational skills
EMR systems
Front desk
Computer skills
Appointment scheduling
Managing patient records
Communication skills
Time management

Full job description

Position Overview

We are seeking a highly organised, reliable, and personable Medical Office Assistant (MOA) to join our neurology practice. The successful candidate will provide comprehensive administrative and patient support services for three neurologists (40%/40%/20% split )and play an important role in ensuring the efficient coordination of patient care across the main office and outreach locations.

This is a busy, varied position requiring excellent organisational skills, attention to detail, professionalism, and the ability to prioritise competing demands. The successful candidate will work closely with physicians and other MOAs and be expected to communicate effectively and collaborate with patients, healthcare providers, and external organisations.

Key Responsibilities

Patient Communication and Appointment Management

Answer incoming telephone calls and respond to patient inquiries in a professional, courteous, and timely manner.
Schedule, confirm, reschedule, and cancel patient appointments.
Set up and manage appointment reminder notifications.
Greet patients and assist with check-in and other front-office processes.
Communicate physician instructions and responses to patients through email, telephone, or other approved communication methods.
Assist patients with completing forms and provide general logistical support as required.
Maintain a professional and compassionate approach when dealing with patients and their families.

Medical Records, Correspondence, and Referrals

Monitor and manage the virtual fax inbox, reviewing and appropriately sorting incoming faxes and correspondence for two neurologists.
Send and receive faxes and ensure documents are accurately distributed, scanned, and filed.
Scan, organise, and maintain medical records and correspondence in accordance with office procedures.
Coordinate referrals, requisitions, investigations, and other documentation as directed by the physicians.
Prepare, process, and submit insurance forms and related administrative documentation.
Ensure outstanding documentation and requests are followed up promptly.

Coordination with Outreach Sites and Other MOAs

Communicate and coordinate with MOAs at outreach locations to arrange and optimise patient appointments.
Assist with the transfer and coordination of patient information and documentation between locations.
Work cooperatively with other MOAs to ensure continuity and efficiency of administrative processes.
Contribute to a positive, respectful, and collaborative office environment.

Billing and Administrative Support

Review billing information and identify and correct administrative or billing errors.
Assist with insurance-related paperwork and other physician billing or administrative requirements.
Monitor office supplies and place orders as required.
Maintain organised administrative systems and contribute to improving office workflows and processes.

Independent Medical Examinations (IMEs)

The MOA will also provide administrative coordination for Independent Medical Examinations and related medico-legal matters, including:

Monitor and respond to emails and correspondence relating to IME requests.
Schedule and coordinate IME appointments and associated telephone calls.
Communicate with lawyers, insurers, patients, and other involved parties as required.
Track report deadlines, court dates, and other important time-sensitive requirements.
Maintain accurate records and ensure required documentation is available to the physician on time.
Follow up on outstanding information, appointments, reports, and deadlines.

Qualifications and Skills

The successful candidate will demonstrate:

Previous experience in a medical office or healthcare administrative setting.
Excellent organisational and time-management skills.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and work effectively in a busy environment.
Strong computer skills and the ability to learn and use electronic medical record and office systems.
Ability to handle confidential patient and medico-legal information with discretion and professionalism.
A collaborative and cooperative approach to working with physicians and other MOAs.
Ability to work independently, recognise priorities, and follow tasks through to completion.
Professional, friendly, and patient-focused manner.
Reliability and good judgment when dealing with sensitive or time-critical matters.

What We Are Looking For

We are looking for someone who takes pride in being organised, dependable, and proactive. The ideal candidate will be someone who can anticipate what needs to be done, communicate clearly with both patients and colleagues, and keep track of multiple moving pieces without losing attention to detail.

This position offers a varied role within a busy neurology practice, combining patient-facing responsibilities, medical office administration, physician support, and coordination of Independent Medical Examinations.

Job Types: Permanent, Full-time

Pay: $30.00-$35.00 per hour

Expected hours: 40.0 per week

Benefits:

Dental care
Extended health care
Paid time off

Flexible language requirement:

French not required

Ability to commute/relocate:

North Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Quick apply

Refine Your Search

office assistant jobs in vancouver, bc

Medical Office Assistant

Medical Office Assistant

Casual Elementary Office Assistant

Office Administrative Assistant

Booking Clerk/Secretary - Mary Pack Arthritis Centre

Administrative Assistant & Customer Support

Office Assistant (Clerk Typist 2)

Project Coordinator & Office Assistant

Human Resources and Office Administrator

Administrative Assistant, Registration

Office, Admin & Bookkeeping Assistant

Timekeeper/Office Clerk

Receptionist

Administrative Assistant

Administrative Assistant-Strata

Administrative Assistant 1

Program Assistant (Office Admin) - OSI Clinic Vancouver

Administrative Assistant

Booking Clerk/Secretary - Mary Pack Arthritis Program

Administrative Assistant

Receptionist - Part-Time

Receptionist

Weekend Receptionist - Toyota Downtown

Program Administrative and Communications Assistant

Administrative Support 4 - FTR

I want to receive the latest job alerts for office assistant in vancouver, bc

Related Searches

Job seeker tools

Employer Tools

Browse

Stay Connected