vaughan, on service administrator Jobs – 1308 Openings This Week

Service Administrator (Bilingual)
Diploma Healthcare Group —Mississauga, ON
- $48,000–$60,000 a year
- 8 hour shift
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Quick apply
Intermediate Dealership Accounting Administrator
CarHub North York Chrysler —Thornhill, ON
- $45,000–$65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Analysis skills
- Dental care
- Vision care
Quick apply
Data Administrator
The Career Foundation —Toronto, ON
- $18.35 an hour
- Temporary
- Hybrid work
- Customer service
- English
- Microsoft Office
Quick apply
Accounts Payable Administrator
ISG Search Inc —Vaughan, ON
- $60,000–$70,000 a year
- Full-time
- ERP systems
- Analysis skills
- Bachelor's
Quick apply
Office Administrator/Customer Service
A-Protect Warranty Corporation —Concord, ON
- $17.20–$24.00 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Administrator - Service
Triumph Group of Companies —Mississauga, ON
- $45,000–$60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
7d
Office Administrator
Viron Properties Inc —Toronto, ON
- From $50,000 a year
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
12d
Auto Service Advisor
A-Protect Warranty Corporation —Concord, ON
- $45,000–$60,000 a year
- Full-time
- Organizational skills
- Contracts
- In-person
Quick apply
Program Administrator, Funded Programs – contract position
CWB Group - Industry Services —Toronto, ON
- $29.35–$36.00 an hour
- Bilingual
- Microsoft Word
- Microsoft Excel
- Flexible schedule
11d
Fleet Administration
Clearway —Greater Toronto Area, ON
- $60,000–$62,000 a year
- Full-time
- Microsoft Excel
- ERP systems
- Finance
- Disability insurance
- Dental care
Quick apply
Project Administrator
Polaron Solar Energy —North York, ON
- $40,000 a year
- Full-time
- Hybrid work
- CRM software
- Customer service
- Administrative experience
Quick apply
Operations Administrator (6-Month Contract)
Vita Community Liv Serv —Toronto, ON
- $21.20 an hour
- Weekends as needed
- SharePoint
- Leadership
- Dental care
- Employee assistance program
Quick apply
13d
Office Administrative Assistant
Onyx-Fire Protection Services —Mississauga, ON
- $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Paid time off
Quick apply
4d
Bookkeeper/Office Administrator
Confidential —Newmarket, ON
- $24–$27 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
3d
Logistics Manager
Confidential —Vaughan, ON
- $100,000–$120,000 a year
- Full-time
- Microsoft Office
- In-person
- Business
- Dental care
Quick apply
Materiel Management Technician
Canadian Armed Forces —Ontario
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Dental care
- Paid time off
Administrator Court Parking
Toronto Community Housing —Toronto, ON
- $35.98–$39.25 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- No university degree
- Dental care
- Tuition reimbursement
2d
Onsite Laboratory Administrator
IntelliSource —Toronto, ON
- From $23 an hour
- Monday to Friday
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply
6d
Administrator II - Third Party Services
First National Financial —Toronto, ON
- $42,471–$57,780 a year
- Full-time
- No university degree
- Communication skills
Quick apply
12d
Administrator II - Third Party Services
First National Financial —Toronto, ON
- $42,471–$57,780 a year
- Full-time
- No university degree
- Communication skills
Quick apply
9d
Information Systems Technician
Canadian Armed Forces —Ontario
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Dental care
- Paid time off
#1212 PFT IT Support Analyst/PolicyTech Administrator
YORK REGION CHILDREN'S AID SOCIETY —Newmarket, ON
- $53,094.00–$65,510.80 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Analysis skills
- Mileage reimbursement
- Dental care
Quick apply
3d
Medical Office Administrator / Receptionist
Southlake Academic Family Health Team (we are not the hospital) —Newmarket, ON
- Part-time
- Microsoft Outlook
- Microsoft Office
- Organizational skills
Quick apply
Receptionist/Administrator
CSN 427 Auto Collision —Etobicoke, ON
- From $23 an hour
- Full-time
- Microsoft Word
- Google Suite
- English
- Dental care
- Paid time off
Quick apply
6d
Office Administrator
Alliance Employment Services —Brampton, ON
- $20–$24 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d

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Service Administrator (Bilingual)

Diploma Healthcare Group
Mississauga, ON

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
Dental care
Company events
Vision care
Life insurance
On-site parking

Skills

Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Customer service
ERP systems
English
Microsoft Office
Administrative experience
High school diploma or GED
Analysis skills
Organizational skills
SharePoint
Customer support
College diploma
Communication skills

Full job description

The Company is part of the Diploma Healthcare Group (DHG) which is a group of specialized medical device distribution companies operating in Canada, Australia, New Zealand and Ireland

Somagen Diagnostics Inc. was founded +30 years ago in Edmonton and has grown steadily to become Canada’s largest independent provider of medical diagnostic technology to laboratories, hospitals and clinics. Somagen is the exclusive Canadian distributor for many of the world’s most respected diagnostic product suppliers such as Polymedco, Phadia, and Sakura. We pride ourselves on being a highly technical sales organization providing leading support solutions to our clinical customers. Our proven business model has consistently achieved sustained growth even through challenging economic times.

Vantage Endoscopy and AMT Surgical are leading sales focused distribution organizations specializing in high tech niche diagnostic and therapeutic medical products focused on Endoscopy/GI Suite, GI Clinics and Hospital Operating Rooms across Canada.

The Service Administrator is a vital member of the Technical Services team. This role is responsible for coordinating and managing service requests, work orders, and field activities for Somagen Diagnostics, AMT Surgical, and Vantage Endoscopy.

Fluent in both English and French, the Service Administrator acts as a central point of contact for internal teams and external customers, ensuring timely and accurate processing of service requests, equipment returns, and preventative maintenance schedules. The role involves creating and managing service documentation, dispatching field representatives, issuing RMAs, preparing quotes, and maintaining compliance with vendor bulletins.

Success in this position requires exceptional organizational skills, attention to detail, and the ability to prioritize multiple urgent tasks in a fast-paced environment. The ideal candidate is customer-focused, analytical, and adept at multitasking, with strong communication skills in both official languages. Experience with Microsoft Office, ERP/order entry systems, and a background in service or customer support are assets.

The Service Administrator plays a central role in delivering outstanding service and operational support, ensuring a seamless experience for both internal teams and external customers. This position directly contributes to the organization’s reputation for quality and service excellence.

What you’ll do:This role is responsible for a variety of functions that include but are not limited to:

Receive, document, prioritize, and resolve service requests from internal teams and external customers, ensuring prompt and effective action.
Create and manage Service Work Orders for incoming loaners, demo devices, new equipment inspections, and medical device repairs or preventive maintenance.
Assign and schedule service calls for Field Service Representatives (FSRs), support weekly planning to ensure timely completion of field activities.
Issue Return Material Authorizations (RMAs) for customer equipment requiring service.
Respond professionally to customer inquiries via phone and email, providing clear and timely information.
Review, close, and invoice Service Work Orders, maintaining accurate records throughout the process.
Coordinate with the Service Centre team to issue Picking Slips for equipment ready for customer return.
Allocate and track service loaners, ensuring availability and proper documentation.
Create, update, and maintain preventative maintenance schedules for all active Service Agreements.
Prioritize and dispatch FSRs or Application Specialists, opening cases, allocating resources, and defining service timelines according to established procedures.
Facilitate compliance reporting for Vendor Service Bulletins, ensuring all documentation is completed accurately and on time.
Prepare and deliver service quotes to internal stakeholders and external customers.
Proactively follow up with customers after service completion to ensure satisfaction and communicate next steps.
Support FSRs with parts ordering, transfers, and logistics as needed.
Complete all required internal reports with accuracy and timeliness.
Manage and maintain the service records database.
Perform other duties as assigned by your supervisor.

Requirements:

The successful individual will possess the following skills and qualifications:

Administrative certification or College Diploma; experience in customer service or technical service is preferred.
2–3 years of experience in a Service Centre or customer service role is an asset.
Bilingual proficiency in English and French, with excellent verbal and written communication skills.
Exceptional attention to detail; highly organized and able to prioritize multiple urgent requests in a fast-paced environment.
Strong analytical and problem-solving abilities.
Demonstrated customer service orientation.
Ability to work independently and collaboratively within a team.
Positive attitude and resilience under pressure.
Proven ability to multitask and adapt in a dynamic environment

Preferred Skills & Certifications

Proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook) is required.
Experience with ERP/order entry systems such as Spire, Microsoft AX, and SharePoint is preferred.
Mechanical, electronic, or scientific knowledge is considered an asset.

What’s in it for you:

Diverse and dynamic teams with challenging and exciting work
An opportunity to have a real impact on our business.
A great range of social activities
Employee referral program
And so much more!!

Hours and Locations:

Flexible 7.5-hour shift within office hours 8:00 AM – 5:00 PM.
Mississauga (Meadowvale area)
During onboarding and training, you will be required to work onsite five days per week; following this period, the role will transition to a hybrid schedule with three days per week in the office.

Note: The successful candidate must be eligible to work in Canada and will be subject to a background check and references.

This job posting is an existing vacancy

We rely on people, not algorithms. Our recruiters personally review every application no AI screening is used at any stage.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) 2005, should you require any accommodation during the recruitment process, please indicate this on your application and we will gladly work with you to meet your accessibility needs.

If you are interested in working for a progressive and dynamic company with solid growth potential, in a field that has a direct impact on the lives of our employees, hospital staff and patients, we would like to hear from you on how you can contribute and grow with us!

Pay: $48,000.00-$60,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Life insurance
On-site parking
Vision care

Education:

Secondary School (required)

Experience:

Service Centre or customer service : 3 years (required)
Service Work Orders : 2 years (required)

Language:

French (required)

Work Location: Hybrid remote in Mississauga, ON L5N 5S2

Quick apply

Refine Your Search

service administrator jobs in vaughan, on

Service Administrator (Bilingual)

Intermediate Dealership Accounting Administrator

Data Administrator

Accounts Payable Administrator

Office Administrator/Customer Service

Administrator - Service

Office Administrator

Auto Service Advisor

Program Administrator, Funded Programs – contract position

Fleet Administration

Project Administrator

Operations Administrator (6-Month Contract)

Office Administrative Assistant

Bookkeeper/Office Administrator

Logistics Manager

Materiel Management Technician

Administrator Court Parking

Onsite Laboratory Administrator

Administrator II - Third Party Services

Administrator II - Third Party Services

Information Systems Technician

#1212 PFT IT Support Analyst/PolicyTech Administrator

Medical Office Administrator / Receptionist

Receptionist/Administrator

Office Administrator

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