Clerical assistant, administration and finance, library Jobs

Operations and Portfolio Specialist - Arts and Sciences
Okanagan College —Kelowna, BC
- $67,893–$95,050 a year
- Full-time
- Microsoft Office
- Project management
- Bachelor's
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Graybar —Truro, NS
- No weekends
- Microsoft Word
- Inventory management
- Cashiering
- Profit sharing
- Disability insurance
Clerical Assistant, Administration and Finance, Library
Museums Association of Saskatchewan —Ontario
- $30.25–$38.38 an hour
- 8 hour shift
- Microsoft Office
- Administrative experience
- Bachelor's
Bookkeeping & Data Entry Assistant (Contract)
Vancouver Chamber Music Society —Remote
- $25 an hour
- Contract
- Remote
- QuickBooks
- Data entry
- Organizational skills
- Flexible schedule
Quick apply
Clerical Assistant, Admissions and Transfer Credit
University of Saskatchewan —Saskatoon, SK
- $24.74–$31.37 an hour
- 8 hour shift
- Hybrid work
- CRM software
- Microsoft Office
- High school diploma or GED
4d
Administrative Assistant
Amin Trades and Services Ltd. —Remote
- $19.75–$25.00 an hour
- Part-time
- Remote
- Microsoft Word
- Google Suite
- Microsoft Outlook
Quick apply
F/W 26/27 - Records & Data Entry Assistant
York University —Toronto, ON
- $17.60–$18.00 an hour
- Bachelor's
- Data entry
Data Entry
1484367 Alberta Ltd —Edmonton, AB
- $15–$18 an hour
- Full-time
- ERP systems
- Administrative experience
- Data entry
Quick apply
14d
Administrative Assistant/ Scheduler
GEM Health Care Group —Canso, NS
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Disability insurance
- Paid time off
Quick apply
Assessment File Coordinator
The Health Employers Association of BC —Vancouver, BC
- $58,494–$76,773 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Business
- Medical terminology
- Designated paid holidays
- Dental care
Quick apply
6d
Office Assistant
101146011 Saskatchewan Ltd. —Regina, SK
- Monday to Friday
- Writing skills
- English
- Data entry
Quick apply
Data Entry / Office Administration
Maritech Appraisal & Inspection NB Ltd —Moncton, NB
- $18.50–$21.00 an hour
- Full-time
- Customer service
- Salesforce
- English
- Dental care
- Vision care
Quick apply
6d
Financial Services Administrator
Canadian Armed Forces —Shearwater, NS
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Budgeting
- Dental care
- Paid time off
Administrative Assistant
Canadian Locators Inc. —Markham, ON
- From $26.80 an hour
- Full-time
- CRM software
- Word processing
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Finance and Administration Coordinator
ClinSurge Research —Remote
- Full-time
- Remote
- Administrative experience
- Project management
- Human resources
Quick apply
Mental Health Program Assistant (Office Administration/Clerical/MOA)
Vancouver Coastal Health —North Vancouver, BC
- $26.42–$28.25 an hour
- Full-time
- Word processing
- Computer literacy
- Administrative experience
- Wellness program
- Dental care
Administrative Assistant
MNP —Vancouver, BC
- $49,000–$67,500 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Remote Data Entry Clerk/Office Assistant
Qode —La Ronge, SK
- Full-time
- Remote
- CRM software
- Google Suite
- No experience needed
- Designated paid holidays
- Disability insurance
Quick apply
10d
ADMINISTRATIVE ASSISTANT 2
City of Toronto —Toronto, ON
- $64,529–$91,111 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Casual Clerical
School District #43 (Coquitlam) —Coquitlam, BC
- $31.72–$33.28 an hour
- Contract
- Microsoft Office
- Administrative experience
- Typing
Office Assistant (Clerk Typist 2)
City of Burnaby —Burnaby, BC
- From $29.25 an hour
- Part-time
- Microsoft Word
- Customer service
Administrative Assistant
FORTIS BC —Surrey, BC
- $5,022 a month
- Full-time
- Microsoft Outlook
- English
- Research
12d
Casual Clerical - Continuing Education
School District #43 (Coquitlam) —Coquitlam, BC
- $31.72 an hour
- Evening shift
- Microsoft Office
- Typing
Casual Clerical / Administrative Pool
Justice Institute of British Columbia —New Westminster, BC
- $26.12–$29.53 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Communication skills
Clerical Assistant
Ministry of Health —Hamilton, ON
- $26.92–$31.31 an hour
- Temporary
- Word processing
- English
- Databases
- Dental care
- Employee assistance program
14d

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Operations and Portfolio Specialist - Arts and Sciences

Okanagan College
Kelowna, BC

Apply Now

Job details

Full-time

Skills

Budgeting and forecasting
Post-secondary education
Microsoft Office
Schedule management
Project management
Bachelor's
Program coordination
Recruiting
Contracts
Budgeting
Financial management
Marketing
Team coordination

Full job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

The Office of the Dean, Arts and Sciences is seeking a term, full-time Operations & Portfolio Specialist at the Kelowna campus for a one-year term with possibility of renewal.

Desired Start Date: October 1, 2026

Position End Date: September 30, 2027

Salary range: $67,893 to $95,050 with normal starting salary between $81,472 and $90,524 annually

Bargaining unit: Excluded Support

Type of appointment: Term Full-time

Closing date: September 7, 2026

Schedule:

Hours of work are typically Monday to Friday, 8:30am-4:30pm. During the summer months (May-August), an alternate schedule of 8:00am to 4:00pm may be available.

Your Opportunity

Under the general direction of the Dean, Arts and Sciences, the Operations and Portfolio Specialist (OPS) assists in the coordination of a broad range of activities consistent with the Portfolio’s annual and long term plans; the OPS is responsible for: implementing and evaluating a broad range of courses, programs and projects; monitoring and tracking portfolio budgets and providing analysis; coordination of instructional workload assignments.

Functions and Duties

Assists in the budget process; monitors adherence to submission timelines and requirements including compliance to required formats and guidelines
Responsible for tracking the operating, special purpose, and new initiatives budgets including reviewing programs, projects, and services and providing recommendations to the Dean; implements appropriate follow-up actions
Collaborates and consults with Financial Services on the preparation of the annual portfolio planning and budget process
Responsible for tracking and expenditure of the capital budgets and for analyzing financial information that affects the financial results of the portfolio
Monitors and assists with each of the department’s annual and capital budgets; works with the Dean to identify accountabilities for projections for each component of the budget; monitors expenditures within each departmental budget
Liaises with businesses, government agencies, community organizations, and with professional associations and Program Advisory Committees and disseminates information on programs
Coordinates department accreditation requirements for the portfolio including the tracking of deadlines, coordination of reports, document submissions and coordination of required site visits
Tracks and identifies financial need and makes recommendations to the Dean and ensure that portfolio resources are used appropriately
Provides financial information and analysis pertaining to portfolio statistics, reports, proposals and business plans, including confidential reports
Identifies and investigates unusual transactions, and ensures adherence to financial processes and procedures; assesses the causes of variances and recommends corrective actions
Generates requests to purchase and payment vouchers, as related to the program activities
Coordinates and tracks workload for instructional employees within the portfolio
Assists the Dean with complex, confidential and sensitive staffing issues that affect the portfolio
Assists with the planning and implementation of the annual departmental class scheduling in consultation with the department Chairs and the Registrar’s Office
Coordinates the office assignments for the portfolio, in consultation with the Regional Deans
Assists in developing and updating annual and long term plans
Participates on OC committees, and various ad hoc committees, teams, and task forces as appropriate
Plans, coordinates and implements courses, programs and contracts as per the educational plan
Works collaboratively with other institutions in coordinating and delivering specific programs
Develops and maintains effective communication within the portfolio and between other departments, portfolios, centres, and the external community
Assists with student recruitment strategies and activities
Assists with the planning, implementation, and tracking of all marketing strategies and activities of all programs areas in the portfolio
Promotes the programs and services of the portfolio through the implementation of marketing plans, personal contact, media, and other types of marketing activities
Provides information about course offerings to OC Educational Advisors, prospective students and senior secondary schools
Provides replacement coverage for Executive Assistant, as required.
May be assigned special projects in other areas of the portfolio
Performs other duties as assigned

Education and Experience

Bachelor’s degree in a related field; 2 to 5 years related experience preferably in a post-secondary education environment.

Skills and Abilities

Must be flexible and able to manage high work volume and conflicting priorities in order to meet deadlines
Ability to synthesize data/information and develop/deliver findings and recommendations
Proven project management skills
Excellent organizational, budgeting and financial management skills
Ability to plan and think strategically
Outstanding computer skills with proficiency using Microsoft Office
Ability to generate and analyze reports

Our Values

Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.

Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.

Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.

Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.

Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.

Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply Now

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Operations and Portfolio Specialist - Arts and Sciences

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