CTRL is a company focused on helping businesses and organizations grow through strategy, marketing, operations, and execution.
Our work is fast-paced, collaborative, and constantly evolving. From launching marketing campaigns and supporting growing businesses to developing community initiatives and bringing new ideas to life, no two days are ever the same.
We're looking for someone who thrives in a dynamic environment and is excited to help turn ideas into action.
About the Role
We're looking for someone who is highly organized, creative, proactive, and excited to wear multiple hats.
You'll work directly with the owner to help move projects forward across operations, marketing, business development, and day-to-day execution.
On any given week, you might be designing social media graphics in Canva, writing blog content, researching new business opportunities, coordinating meetings, updating websites, building presentations, preparing marketing materials, reaching out to prospective clients, or helping bring an entirely new business idea to life.
If you enjoy variety, solving problems, taking ownership, and turning ideas into action, you'll thrive in this role.
How We Work
We believe great work comes from curiosity, ownership, collaboration, and continuous learning.
We value people who ask questions, take initiative, communicate openly, and genuinely care about doing great work. We don't expect anyone to know everything, but we do value resourcefulness, a willingness to learn, and the confidence to seek clarity when needed.
We embrace technology, including AI, to work smarter—not to replace thoughtful work. The best results come from combining modern tools with creativity, sound judgment, and genuine human insight.
Responsibilities
Operations
- Coordinate projects and keep priorities on track
- Organize documents, systems, and workflows
- Maintain project management tools and task lists
- Schedule meetings and assist with follow-ups
- Conduct business, market, and competitor research
- Assist with grant and funding research for clients
- Help improve internal systems and processes
- Support the day-to-day execution of multiple projects
Marketing
- Manage CTRL's social media presence in accordance with the company's content and marketing strategy
- Design graphics and marketing materials using Canva
- Create and schedule social media content
- Write blog articles and website content
- Assist with email marketing campaigns
- Update websites and digital assets
- Create presentations, brochures, and promotional materials
- Maintain brand consistency across multiple projects
Business Development
- Research prospective clients, partners, and opportunities
- Build and maintain outreach lists and databases
- Manage a pipeline of leads from initial outreach through to booking meetings
- Assist with CRM management and pipeline tracking
- Prepare outreach materials and presentations
- Support partnership and business development initiatives
- Conduct research to support new business ideas and projects
We're Looking For Someone Who Is
- A self-starter with a strong work ethic and a genuine desire to learn
- Highly organized, dependable, and detail-oriented
- Comfortable managing multiple projects and shifting priorities
- An excellent written and verbal communicator
- Professional and confident when communicating with clients by phone and email
- Creative and proficient in Canva, with a strong eye for design and branding
- AI-proficient and comfortable using tools like ChatGPT, Claude, Gemini, and other AI platforms to improve productivity, research, writing, brainstorming, and problem-solving
- Curious and resourceful, with the confidence to ask questions, research solutions, and continuously learn
- Able to take ideas and execute them independently while keeping projects moving forward
- Proactive in identifying what needs to be done and taking initiative once familiar with our workflows
- Comfortable working collaboratively while also being trusted to manage work independently
- Excited by variety and motivated by helping build and grow meaningful projects
What Success Looks Like
This role is ideal for someone who's looking to become an integral part of a growing company. As our projects continue to expand, there will be opportunities to take on additional responsibility and grow alongside the business.
While we're looking for someone who's excited to invest in learning our business and becoming a key part of the team, we're equally committed to ensuring it's the right fit for both sides.
Schedule & Location
This is a hybrid role.
Most work can be completed independently throughout the week with a flexible schedule.
We'll typically meet in person on Sundays to review priorities, collaborate on projects, brainstorm ideas, and plan for the week ahead. Additional virtual check-ins may be scheduled as needed throughout the week.
Because regular in-person collaboration is an important part of this role, applicants should be based in the Greater Toronto Area and able to reliably travel to Vaughan for weekly meetings.
Why Join Us?
You'll work directly with the owner and gain hands-on experience across a wide range of projects and business functions.
This isn't a role where you'll be assigned the same tasks every day. You'll help solve problems, improve systems, contribute ideas, and see your work make a real impact across meaningful projects.
If you're someone who enjoys learning, taking initiative, and helping build exciting ideas from the ground up, we'd love to hear from you.
As you grow into the role, you'll have opportunities to take ownership of projects, contribute to business development efforts, and be recognized for helping drive the company's growth.
Compensation and Employment Details
This role is paid hourly at $22-$27/hour, based on experience.
As the role evolves, there may also be opportunities to earn performance-based bonuses tied to business development, project success, or company growth.
This position will begin as an independent contractor role. As the company continues to grow, there may be opportunities for the role to evolve based on business needs and mutual fit.
Applicants must be legally authorized to work in Canada.
How to Apply
To apply, please email your application to [email protected] with the subject line:
Business Operations & Marketing Coordinator – Your Name
Please include:
- Your resume
- A cover letter
- A portfolio or examples of your work (if applicable)
In your cover letter, please tell us about a time you taught yourself a new skill, software, or process. What motivated you to learn it, and how did you go about it?
We embrace the thoughtful use of AI and modern productivity tools in our work. Feel free to use them as part of your process if you wish. That said, we're most interested in hearing your own experiences, thought process, and perspective. There's no perfect answer. We simply want to get a sense of how you approach learning, solving problems, and taking initiative.
One final request. Attention to detail matters in this role. If you've read this posting all the way through, please begin your cover letter with the words:
Ideas into action.
Pay: $22.00-$27.00 per hour
Work Location: Hybrid remote in Vaughan, ON
