vaughan, on administrative secretary Jobs – 34 Openings This Week

Administrative Clerk - Secretary
York Region —Newmarket, ON
- $34.61–$37.61 an hour
- 8 hour shift
- Microsoft Word
- Word processing
- Writing skills
- Employee assistance program
2d
Medical Secretary
Scarborough Centre for Health Communities —Scarborough, ON
- $23.76–$26.87 an hour
- Temporary
- Spanish
- CPR Certification
- English
- Employee assistance program
Quick apply
10d
Patient Administrative Associate - Barzakay Clinic - Regular full-time - 2026-17870
Sunnybrook Health Sciences Centre —Toronto, ON
- Full-time
- Data entry
- Organizational skills
- Communication skills
Quick apply
3d
Medical Secretary - Acute Ambulatory Care Unit
WCH —Toronto, ON
- $25.90–$30.28 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10d
Medical Secretary Casual
Durham Community Health Centre —Pickering, ON
- $24.56–$26.30 an hour
- On call
- Microsoft Powerpoint
- Customer service
- Medical office experience
Quick apply
2d
Receptionist
Na-Me-Res (Native Men's Residence) —Toronto, ON
- $30 an hour
- Full-time
- Microsoft Word
- Google Suite
- Organizational skills
Quick apply
Medical Secretary - Temporary Full time (one year Contract)
Durham Community Health Centre —Pickering, ON
- $44,695–$47,858 a year
- Temporary
- Microsoft Powerpoint
- Customer service
- Medical office experience
Quick apply
Medical Secretary/Clinic Assistant
West Durham Family Health Organization —Pickering, ON
- $19 an hour
- Full-time
- Customer service
- Medical office experience
- High school diploma or GED
Quick apply
Medical Secretary/Receptionist
HF Connecting Health Nurse Practitioner-Led Clinic —Scarborough, ON
- $19–$24 an hour
- Weekends as needed
- Bilingual
- CPR Certification
- English
- Dental care
- Paid time off
Quick apply
CEO Secretary/ Administrative Lead (Mandarin Speaking)
Superhairpieces —Mississauga, ON
- $24–$28 an hour
- Full-time
- English
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
7d
Part-Time Administrative Assistant/Secretary - Front Desk
KW Living Realty —Markham, ON
- $17.60 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
4d
Clinic Secretary - High Risk Antepartum - Casual 2026-17809
Sunnybrook Health Sciences Centre —Toronto, ON
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Receptionist
LASIK MD —Mississauga, ON
- $21.03–$24.18 an hour
- Full-time
- Customer service
- Administrative experience
- EMR systems
10d
Medical Secretary/Receptionist
Neurology clinic —North York, ON
- $20–$22 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
Quick apply
13d
Programs and Administrative Assistant
Village Family Health Team —Toronto, ON
- $29.07 an hour
- Part-time
- Customer service
- Medical office experience
- English
- Paid time off
Quick apply
9d
Patient Administrative Associate - Barzakay Clinic - Temporary part-time - 2026-17675
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Data entry
- Organizational skills
- Communication skills
Quick apply
10d
Patient Administrative Associate - Barzakay Clinic - Temporary full-time - 2026-17745
Sunnybrook Health Sciences Centre —Toronto, ON
- Temporary
- Data entry
- Organizational skills
- Communication skills
Quick apply
10d
Medical Secretary
Dr. michale ostro —Mississauga, ON
- $18.29–$29.36 an hour
- Full-time
- Organizational skills
- EMR systems
- Epic
Quick apply
2d
Secretary – Optical Clinic
Emerald Vision —North York, ON
- $18–$20 an hour
- Full-time
- Google Suite
- Sales
- Customer service
Quick apply
2d

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Administrative Clerk - Secretary
York Region —Newmarket, ON
Reporting to the Manager/Supervisor, is responsible for providing administrative and clerical support to the assigned department program, including scheduling,…
$34.61–$37.61 an hour
2d
Medical Secretary
Scarborough Centre for Health Communities —Scarborough, ON
S/he will greet all callers and visitors, verify demographic and health information, take messages, provide accurate information regarding internal programs and…
$23.76–$26.87 an hour
Quick apply
10d

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Administrative Clerk - Secretary

York Region
Newmarket, ON

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Job details

Casual
2 days ago

Benefits

Employee assistance program

Skills

Microsoft Word
Word processing
Writing skills
Post-secondary education
Filing
Microsoft Office
Administrative experience
Business
Office experience

Full job description

Status

Casual/On-call

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

immediate

Salary

Per hour

Salary Grade

$34.61 - $37.61

Department

York Region -> Public Works -> Finance & Performance

Location

17250 Yonge Street, - Newmarket, ON L3Y 6Z1 CA (Primary)

Job Description (E)

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the Manager/Supervisor, is responsible for providing administrative and clerical support to the assigned department program, including scheduling, prioritizing and coordinating day-to-day work performed by the management staff/supervisor; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and program-specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail and electronic media.

WHAT YOU'LL BE DOING

Provides support to the managers/supervisors by preparing charts, forms and spreadsheets; compiles and collates materials.
Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution forwarding coding.
Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
Logs daily statistics and prepares reports on service delivery
Compiles statistical and other data to prepare reports and documents related to services provided.
Responds to inquiries or requests for information from other employees, departments and the public.
Performs other duties as assigned, in accordance with Branch and Department objectives.

WHAT WE'RE LOOKING FOR

Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment.
Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management and report generation.
Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
Proficient in Microsoft Office applications, such as word processing, spreadsheet, database and presentation software applications.
Demonstrated ability to research/investigate issues and sound decision making skills to resolve problems and/or escalate as appropriate.
Demonstrated writing skills to prepare draft correspondence and reports related to programs and services, delivered using templates and from rough copy.

Council Approval Date

Scheduled Weekly Hours

Scheduled Shifts

Operational Hours

Close Date

July 8, 2026

# of Hires Needed

Union

CUPE Local 4900

Please apply online by 5:00PM EST of the closing date indicated above.

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email [email protected] or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.

Apply Now

Refine Your Search

administrative secretary jobs in vaughan, on

Administrative Clerk - Secretary

Medical Secretary

Patient Administrative Associate - Barzakay Clinic - Regular full-time - 2026-17870

Medical Secretary - Acute Ambulatory Care Unit

Medical Secretary Casual

Receptionist

Medical Secretary - Temporary Full time (one year Contract)

Medical Secretary/Clinic Assistant

Medical Secretary/Receptionist

CEO Secretary/ Administrative Lead (Mandarin Speaking)

Part-Time Administrative Assistant/Secretary - Front Desk

Clinic Secretary - High Risk Antepartum - Casual 2026-17809

Receptionist

Medical Secretary/Receptionist

Programs and Administrative Assistant

Patient Administrative Associate - Barzakay Clinic - Temporary part-time - 2026-17675

Patient Administrative Associate - Barzakay Clinic - Temporary full-time - 2026-17745

Medical Secretary

Secretary – Optical Clinic

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