Columbus Casual office administrator Jobs – 71 Openings This Week

Intake & Scheduling Office Admin
Castle Glass and Locks —Concord, ON
- $21.00–$23.50 an hour
- Full-time
- English
- Administrative experience
- Data entry
- Disability insurance
- Dental care
Quick apply
1d
Workshop & Administrative Assistant / Field Hand
Stargate Services Inc. —Newmarket, ON
- $20–$25 an hour
- Part-time
- Google Suite
- Maintenance
- Research
- Flexible schedule
Quick apply
10d
Supply School Administrative Assistant
Durham Catholic District School Board —Oshawa, ON
- $24.78 an hour
- Monday to Friday
- Microsoft Excel
- Administrative experience
- Experience working with children
5d
Office Administrator (Part-time)
Sylvite Agri-Services Ltd —Bethany, ON
- From $22 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Paid time off
Quick apply
Office Administrator / Cleaning Operations Coordinator
At your service Janitorial —Scarborough, ON
- $46,000–$56,000 a year
- Part-time
- Hospitality
- Google Suite
- Microsoft Office
- Flexible schedule
Quick apply
3d
Human Resources Generalist/Payroll Admin
Highland Farms Inc. —Scarborough, ON
- $60,000 a year
- Full-time
- Recruiting
- In-person
- Dental care
- Paid time off
Quick apply
3h
Medical Office Administrator / Receptionist (12-8pm shift)
Southlake Academic Family Health Team (we are not the hospital) —Newmarket, ON
- 12 hour shift
- Microsoft Outlook
- Computer literacy
- Microsoft Office
Quick apply
Instructor, Medical Office Administrator- North York Campus
Anderson College of Health, Business & Technology —North York, ON
- $25–$30 an hour
- Part-time
- Microsoft Outlook
- Medical office experience
- Education
- Dental care
Quick apply
Administrative Assistant (Showroom & Social Media Support)
DH SUPPLY CHAIN INC. —Markham, ON
- $18–$20 an hour
- Part-time
- Customer service
- Cashiering
- In-person
- Dental care
- Vision care
Quick apply
Administrative Assistant
Recruiting in Motion —Stouffville, ON
- Part-time
- Microsoft Word
- Microsoft Outlook
- Customer service
Quick apply
7d
Office Manager & Personal Trainer – Part-Time
Anytime Fitness —Richmond Hill, ON
- $20–$35 an hour
- Part-time
- Hybrid work
- Cleaning
- In-person
- Communication skills
Quick apply
4d
Office Administrator/Receptionist
Borgfeldt Canada Ltd. —Markham, ON
- $20–$25 an hour
- Part-time
- English
- Administrative experience
- Data entry
- Dental care
- Life insurance
Quick apply
5d
Medical Laboratory Assistant & Medical Office Assistant (MLA/MOA)
Medcentre Health —Scarborough, ON
- $20–$23 an hour
- Part-time
- Customer service
- Medical office experience
- Microsoft Office
- Flexible schedule
Quick apply
8d
Administrative Assistant - Odette Cancer Centre - Regular Part-Time - 2026-18613
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Access
Quick apply
4d
Part-Time Insurance Administrative Assistant
Peterman Insurance Group / SurNet Insurance Group - Uxbridge —Mount Albert, ON
- $20.00–$27.50 an hour
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Bachelor's
Quick apply
11d
Dental Office Manager/ Dental Receptionist
Trinity Family Dental —Whitby, ON
- $24.94–$41.84 an hour
- Part-time
- Medical office experience
- Organizational skills
Quick apply
11d
Part-time Administrative Assistant
Yonge North York BIA —North York, ON
- $24–$26 an hour
- Part-time
- Microsoft Word
- Customer service
- Writing skills
- Mileage reimbursement
Quick apply
Amazing Medical Office Assistant to Join Durham Cardiology (MOA A MUST)
Durham Cardiology —Oshawa, ON
- $19.00–$22.50 an hour
- Part-time
- Medication administration
- Medical office experience
- Patient care
Quick apply
8d
Body Shop Administrative Assistant – Part-Time
Cowan Buick GMC Trucks —Bowmanville, ON
- $18–$20 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Accounting
Quick apply
Payroll and Pension Administrator
WCYR —Newmarket, ON
- $30–$34 an hour
- Part-time
- Hybrid work
- Finance
- No university degree
- Organizational skills
- Designated paid holidays
Quick apply
Front Desk Administrator
khel sports —Pickering, ON
- $17.60–$20.83 an hour
- Part-time
- Administrative experience
- Cashiering
- Bachelor's
Quick apply
5d
Administrative Assistant/Receptionist
Studio Plastic Surgery —Toronto, ON
- From $22 an hour
- Part-time
- CRM software
- English
- Microsoft Office
Quick apply
4d
Office Admin
Principal Broker with Magellan Capital Network Inc —Markham, ON
- $20–$30 an hour
- Part-time
- Hybrid work
- Microsoft Word
- CRM software
- Google Suite
Quick apply
Office Administrator
RSM Canada —Richmond Hill, ON
- Part-time
- Microsoft Word
- Databases
- Administrative experience
- Dental care
Guest Services Administrator/Front Desk Associate
Massage Addict Yonge & Lawrence —Toronto, ON
- $18 an hour
- Part-time
- Word processing
- Front desk
- Cleaning
Quick apply
1d

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Intake & Scheduling Office Admin

Castle Glass and Locks
Concord, ON

Quick apply

Job details

Permanent | Full-time | Casual
1 day ago

Benefits

Casual dress
Disability insurance
Dental care
Paid vacation
Life insurance
On-site parking

Skills

Customer appointment booking
English
Administrative experience
Schedule management
Client services
Data entry
Organizational skills
Front desk
Customer support
Work order management
Dispatch experience
Client interaction
Team coordination
Office experience

Full job description

Intake & Scheduling Coordinator — Castle GLD Group Ltd.

Concord, Ontario | Full-time, permanent | On-site

Overview

Castle GLD Group Ltd. has been servicing commercial and industrial buildings across the GTA for over 30 years. We install and repair commercial glass, doors, locks, and hardware for property managers, building owners, and facility managers who call us because we answer and we show up.

We're hiring an Intake & Scheduling Coordinator for our Concord office, and we're looking for one specific thing above everything else: someone meticulous.

This desk takes every incoming service call, opens the work order, and schedules the technician. The details you capture — suite, access, PO, scope — are what the whole job runs on, and nobody checks them behind you. It's fast, it's interruption-heavy, and the standard is high.

If that's the kind of work you're good at, we'll train you on commercial glass and hardware. You don't need to know the trade. You need to get things right.

The role

You are the first point of contact when a client calls or emails with a service request. This is a fast-paced, phone- and email-heavy, detail-driven role at the centre of the business. Service calls come in all day; your job is to capture them accurately, triage them, and get them onto the board with complete and correct client details. Everything downstream depends on it — when a job is entered wrong at intake, it goes wrong in the field.

What you'll do

Answer incoming service calls and emails from commercial property managers, tenants, and building staff
Open and accurately document new work orders in our field service software — site details, scope of the problem, access requirements, PO numbers, and client billing information
Triage incoming work by urgency: emergency board-ups and lockouts versus scheduled service and quoted work
Build and maintain the daily and weekly technician schedule, balancing crew availability, geography, and job duration
Call clients to verify site information, confirm appointment windows, and give notice when a job is rescheduled or running late
Coordinate with the field team through the day as jobs run long, get cancelled, or turn into something bigger than the original call
Track open work orders through to completion — chase missing paperwork and photos, confirm the work is done, and move the order forward to invoicing
Support quoting and material ordering with administrative follow-up, and keep client, site, and contact records current

What we're looking for

Absolute MUST Haves...

Fluent spoken and written English — you'll be on the phone with clients and building staff all day, and writing work orders our technicians act on without a second set of eyes
Exceptional attention to detail. A wrong suite number or a missed access code sends a truck to the wrong place, the client waits, and we absorb the cost. This is the single most important part of the job.
2+ years in a customer service, intake, dispatch, scheduling, service coordination, or office administration role
Strong organizational skills and genuine comfort juggling competing priorities without dropping any of them
The ability to hold your accuracy when the desk is busy — you'll be on a call with two lines holding and a technician waiting on an answer
Ability to work independently and make sensible judgment calls about what comes first
Solid computer skills and the ability to learn new software quickly
Legally entitled to work in Canada
Able to reliably commute to our Concord location for an on-site role

Preferred Skills

Experience in a trades or service environment — commercial construction, glazing industry, facilities, security and hardware, property management, or similar
Experience with field service or dispatch software (BuildOps, ServiceTitan, Jobber)
Familiarity with PO-based billing and commercial property management clients

What we offer

$21.00 – $23.00 per hour to start, based on experience, paid bi-weekly. We review pay at three months and again at six, and we move it for people who prove out. We'd rather find someone meticulous and build them into this role than hire on a resume alone.
Compressed schedule — our office team works a nine-day cycle with every other Friday off, paid, available after three months
Group health and dental benefits, plus life insurance and long-term disability coverage, after three months
Paid vacation starting at two weeks, increasing with service
Free on-site parking
A stable, established company with low turnover — most of our team has been here a long time
Real training on our systems, our clients, and the trade — you don't need to know commercial glass and hardware on day one

Our hiring process

We take one extra step that most employers don't: shortlisted candidates complete a short, job-relevant exercise — roughly fifteen minutes, opening a work order from a real-world service call. It's the fairest way we've found to assess the skill this job actually turns on, and it means we're not guessing from a resume.

How to apply

Apply through Indeed with your resume. We review every application and will contact candidates selected for an interview.

Accommodations are available on request for applicants with disabilities throughout our recruitment and selection process. Let us know what you need and we'll work with you.

Required disclosures

This posting is for an existing vacancy.
We use automated tools, including artificial intelligence, to assist in screening, assessing, and selecting applicants for this position.

Job Types: Full-time, Permanent, Casual

Pay: $21.00-$23.50 per hour

Benefits:

Casual dress
On-site parking

Ability to commute/relocate:

Concord, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

This role is assessed with a short work sample. Shortlisted candidates complete a 20-minute exercise before the interview — creating a new work order and opening a pre-existing work order from a client call, and converting an approved quote into a job. Accommodations are available on request. Are you willing to complete it?
In one or two sentences: tell us about a time you caught an error in information someone else gave you.

Experience:

Intake: 2 years (required)

Language:

English (required)

Work Location: In person

Quick apply

Refine Your Search

casual office administrator jobs in columbus

Intake & Scheduling Office Admin

Workshop & Administrative Assistant / Field Hand

Supply School Administrative Assistant

Office Administrator (Part-time)

Office Administrator / Cleaning Operations Coordinator

Human Resources Generalist/Payroll Admin

Medical Office Administrator / Receptionist (12-8pm shift)

Instructor, Medical Office Administrator- North York Campus

Administrative Assistant (Showroom & Social Media Support)

Administrative Assistant

Office Manager & Personal Trainer – Part-Time

Office Administrator/Receptionist

Medical Laboratory Assistant & Medical Office Assistant (MLA/MOA)

Administrative Assistant - Odette Cancer Centre - Regular Part-Time - 2026-18613

Part-Time Insurance Administrative Assistant

Dental Office Manager/ Dental Receptionist

Part-time Administrative Assistant

Amazing Medical Office Assistant to Join Durham Cardiology (MOA A MUST)

Body Shop Administrative Assistant – Part-Time

Payroll and Pension Administrator

Front Desk Administrator

Administrative Assistant/Receptionist

Office Admin

Office Administrator

Guest Services Administrator/Front Desk Associate

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