Office Administration & Accounting Coordinator
Location: Richmond Hill, ON
Job Type: Full-Time
Schedule: Monday–Friday
Position: Office Administration & Accounting
Build Something With Us
We’re looking for an organized, responsible, and motivated Office Administration & Accounting Coordinator to join our growing team.
This isn’t a role where you’ll simply be checking boxes and entering numbers all day. You’ll become an important part of our day-to-day operations, working closely with management and helping keep our accounting, orders, customers, and office operations running smoothly.
We’re a growing business, and we’re looking for someone who wants to grow with us. If you’re the type of person who likes taking ownership, solving problems, improving processes, and seeing the direct impact of your work, this could be a great opportunity for you.
What You'll Own
You’ll have responsibility across several areas of the business, including:
Accounting & Financial Administration
- Manage day-to-day Accounts Payable and Accounts Receivable transactions.
- Record and reconcile bank and credit card transactions.
- Process supplier payments and monitor outstanding invoices.
- Follow up on customer payments and outstanding balances.
- Maintain accurate and organized financial records.
- Assist with month-end accounting and reporting.
- Work with our external accountant on year-end requirements.
Orders, Shipping & Customer Support
- Enter and maintain Sales Orders (SO) and Purchase Orders (PO).
- Coordinate shipments, pickups, and deliveries.
- Process and manage group-buy and promotional orders from order entry through fulfillment.
- Coordinate with internal teams and suppliers to ensure orders are completed accurately.
- Respond to customer questions regarding orders, shipping, status updates, and after-sales support.
Payroll & Compliance
- Process semi-monthly payroll on the 15th and 30th/31st.
- Prepare and submit quarterly WSIB reports.
- Prepare and submit monthly HST returns.
- Prepare and submit quarterly HST returns.
- Maintain payroll and financial documentation required for year-end T4s and T2 corporate tax filings.
Office Administration
- Maintain organized accounting and administrative records.
- Assist with filing and general office administration.
- Support management with operational and accounting projects.
- Take on additional responsibilities as the company continues to grow.
We Want You to Take Ownership
The right person won't need to be reminded about every little task.
You'll be given responsibilities, deadlines, and objectives—and we expect you to take ownership and get things done.
We value people who:
- Notice problems before they become bigger problems.
- Ask questions when something doesn't make sense.
- Look for ways to make processes faster and more efficient.
- Keep track of deadlines without needing constant reminders.
- Take responsibility for their work.
- Are comfortable saying, "I found an issue, and here's how I think we can fix it."
- Understand that accuracy matters, especially when dealing with company finances.
Growth Opportunities
As our business grows, so will this position.
We want someone who can start by managing the day-to-day accounting and administrative responsibilities and eventually take on greater responsibility within the company's operations.
For the right person, there is an opportunity to grow into a more senior Accounting, Administration, or Operations role, depending on your strengths and interests.
We're not looking for someone who simply wants a job. We're looking for someone who wants to build their skills and grow alongside the business.
What We're Looking ForRequired
- 2+ years of experience in accounting, bookkeeping, office administration, or a similar role.
- Strong understanding of Accounts Payable and Accounts Receivable.
- Strong attention to detail and accuracy.
- Good organizational and time-management skills.
- Comfortable working independently and managing multiple priorities.
- Strong communication and customer service skills.
- Proficiency with Microsoft Office, especially Excel.
- Strong willingness to learn and take responsibility.
Strong Assets
- Experience with QuickBooks or other accounting/ERP software.
- Experience processing payroll.
- Experience with HST filings.
- Experience with WSIB reporting.
- Experience with bank and credit card reconciliations.
- Experience coordinating shipping and fulfillment.
- Experience working with e-commerce or online orders.
- Multilingual communication skills in Mandarin, Cantonese, or both.
- Experience working in a fast-paced or growing business environment.
Your Personality Matters
We believe the right attitude is just as important as technical experience.
You may be a great fit if you're:
Organized — You know what's due today, tomorrow, and next week.
Detail-oriented — You catch mistakes before they become problems.
Proactive — You don't wait to be told about every issue.
Accountable — When something is yours, you own it.
Adaptable — You can switch between accounting, customer service, orders, and administrative tasks when needed.
Curious — You want to understand how things work and find better ways of doing them.
Team-oriented — You're willing to jump in and help wherever the business needs you.
What We Offer
- Competitive compensation based on experience.
- Monday–Friday work schedule.
- A hands-on role with meaningful responsibility.
- Opportunity to work directly with management.
- Opportunity for career growth as the company expands.
- A collaborative and entrepreneurial working environment.
- The opportunity to make a real impact rather than being just another employee.
How to Apply
Please submit your resume along with a brief introduction telling us about your experience and why you believe you would be a good fit for this position.
We’re especially interested in candidates who can tell us about a time they took ownership of a problem, improved a process, or went beyond their normal responsibilities to help a business succeed.
We look forward to meeting you!
Pay: $37,450.00-$45,000.00 per year
Work Location: In person
