okotoks, ab administrative assistants & receptionists Jobs – 195 Openings This Week

Office Administrator-Receptionist (Construction)
CEL —Calgary, AB
- $22–$26 an hour
- Full-time
- Microsoft Office
- Databases
- Hotel
- Disability insurance
- Dental care
Quick apply
1d
Administrator
The Legacy Group of Companies Inc. —Calgary, AB
- $40,000–$44,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Part Time Receptionist
Cogir Senior Living Canada —Okotoks, AB
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant
FPG —High River, AB
- From $20 an hour
- Temporary
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
1d
Summer Student - Administrative
Enviros —Calgary, AB
- $15–$18 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Organizational skills
Administrative Assistant
Harvard Developments Corporation —Calgary, AB
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Wellness program
Quick apply
Office Clerk
Ricoh Canada —Calgary, AB
- $20–$21 an hour
- Full-time
- Google Suite
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
4d
Receptionist Part Time
West Canadian Digital Imaging —Calgary, AB
- Full-time
- Customer service
- English
- High school diploma or GED
Quick apply
3d
Front Desk Coordinator
Essex Lease Financial Corporation —Calgary, AB
- From $48,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Quick apply
1d
Administrative Assistant
All Fabrication Machinery Inc. —Calgary, AB
- $45,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Data Entry Clerk
Rightsideauction north calgary —Calgary, AB
- $15–$16 an hour
- Part-time
- Microsoft Excel
- ERP systems
- Microsoft Office
Quick apply
10d
Administrative Assistant
Defence Construction Canada —Calgary, AB
- $51,566–$67,035 a year
- English
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
5d
Administrative Assistant / Associate Consultant
About Time Risk & Retirement Consulting —Calgary, AB
- $20–$32 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Paid time off
- Work from home
Quick apply
1d
Receptionist/Administrative Assistant
FUEL NEXUS —Calgary, AB
- $20.50–$24.00 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Receptionist - AgeCare Dawson
AgeCare Dawson —Chestermere, AB
- Part-time
- High school diploma or GED
Quick apply
Office Assistant
Alberta Association of Recreation Facility Personnel (AARFP) —Calgary, AB
- $20 an hour
- Part-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
3d
Relief Receptionist
Christ the Redeemer Catholic Schools —Okotoks, AB
- On call
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Assistant
Advanced Refrigeration HVAC INC —Chestermere, AB
- $24–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
Data Entry Clerk - Contract Position
Stone Creek Resorts —Calgary, AB
- $20–$25 an hour
- Full-time
- High school diploma or GED
Quick apply
2d
Office Administrator/Receptionist
BMD Painting LTD —Calgary, AB
- $20–$25 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Flexible schedule
Quick apply
4d
Receptionist (Part-Time)
Cogir Senior Living —Calgary, AB
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Receptionist (Part-time)
Condo Document Inspection Centre Inc —Calgary, AB
- $19 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
Quick apply
8d
Administrative Assistant
CIBC —Calgary, AB
- Full-time
- Administrative experience
- Organizational skills
Receptionist
Woodridge Ford Lincoln —Calgary, AB
- Full-time
- Organizational skills
- Front desk
- Communication skills
Quick apply
9d
Entry-Level Office Assistant (Full-Time)
Absolute Global —Calgary, AB
- From $38,000 a year
- Full-time
- No experience needed
- Microsoft Office
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
2d

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Office Administrator-Receptionist (Construction)

CEL
Calgary, AB

Quick apply

Job details

Permanent | Full-time
1 day ago

Benefits

Casual dress
Extended health care
Disability insurance
Dental care
Company pension
Company events
Employee assistance program
Vision care
Life insurance
On-site parking

Skills

Contractor management
Filing
Microsoft Office
Databases
Administrative experience
Presentation skills
Computer skills
Construction
Communication skills
Time management
Office experience

Full job description

About Us
Community Electric Ltd. (CEL) is a Western-Canada Electrical & Instrumentation Contractor with branches from British Columbia to Manitoba. CEL specializes in Industrial, Process, Agricultural, and Commercial Construction & Maintenance. At CEL, we are driven to help our clients succeed. Yet their success, and ours, depends on the efforts of a strong, dedicated and highly professional team. CEL takes great pride in the incredible group we have assembled. Our people tend to move up rather than move on. That is because we are the type of company that is committed to giving our employees the tools, support, and opportunities to succeed; personally, and professionally.

Overview

To add to our expertise, we are recruiting for an Office Administrator for our Corporate office in our Calgary branch. As our Office Administrator, you will provide comprehensive support to department managers in a construction project setting, with a high level of organization, time management, and confidentiality. This is a full-time permanent position.

This is NOT a project coordination position; it is an administrative/reception opportunity.

We Offer

Competitive compensation and benefits package (life, health, dental, vision).
Company matching pension plan,
An active safety program.
Opportunities for professional development and career growth.
A collaborative and safety-focused work environment, and
The chance to make a meaningful impact on the health and safety of our teams across Canada.

Key Responsibilities:

Greet and welcome visitors, clients, and vendors in a professional and courteous manner. Timely notification of arrivals to the appropriate party.
Answer, screen, and direct incoming phone calls and emails to the appropriate departments.
Organize and maintain electronic and physical filing systems.
Coordinate meeting room bookings and manage calendars for shared spaces.
Prepare meeting rooms, arrange catering, and ensure required materials are available.
Support preparation of meeting documents, agendas, and minutes when required.
Provide administrative assistance to departments such as HR, Finance, Operations, and Safety as needed.
Coordinate courier deliveries, incoming mail, shipping and receiving.
Maintain office, kitchen, cleaning and bathroom supplies inventory and coordinate ordering with approved vendors.
Manage shared office equipment (printers, copiers, meeting room technology) and arrange service when needed.
Basic office cleanliness
Provide support with invoicing
Vendor invoice reconciliation
Credit Card receipt reconciliation
Prepare reports, letters, forms, and presentations using office software.
Support onboarding logistics for new employees (workstations, documentation, orientation scheduling).
Assist with travel arrangements, expense submissions, and purchase requests.
Help coordinate internal communications and company announcements.
Assist in organizing company events, staff meetings, and employee engagement initiatives.
Coordinate hotel bookings, catering, materials, and logistics for internal gatherings or celebrations.
Assists with confidential information and record keeping, fostering interaction with HR and payroll departments for refining documentation, including but not limited to submitting payroll and New Hire Orientation Forms.
Handle sensitive company and employee information with discretion.
Follow corporate policies regarding data privacy, document retention, and security.
Support administrative compliance requirements across departments when needed.

Ideal candidates will have:

2-3 years of administrative expertise and knowledge of office procedures, in a construction setting
Excellent computer skills with an advanced knowledge of the Microsoft Office suite
Highly resourceful team-player, with the ability to also be extremely effective independently.
Experience supporting the construction project process (is an asset).
Experience working with safety pre-qualification systems such as ISN, Avetta, Complyworx, Cognibox, or similar contractor compliance platforms (is an asset).
Experience supporting health and safety programs and documentation (is an asset)
Strong organizational skills, communication skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
Excellent written, verbal, and presentation communication skills
Are a self-starter with ability to organize and multitask
Ability to conduct research and create reports or presentations
Previous experience on a construction site is an asset

To Apply

Please submit your resume and cover letter in one file, outlining your qualifications, interest in the role and salary expectations.

We thank all applicants for their interest in joining our team. We will review all submissions, and our team will reach out only to those qualified individuals.

Job Types: Full-time, Permanent

Pay: $22.00-$26.00 per hour

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Vision care

Application question(s):

What is your salary expectation?
What Contractor Management Databases are you familiar with?

Experience:

Office Administration: 2 years (preferred)
Involvement on any part of a construction project process: 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistants & receptionists jobs in okotoks, ab

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