Halifax, Ns Payroll specialist Jobs – 56 Openings This Week

Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- $45,000–$65,000 a year
- Full-time
- Administrative experience
- Continuous improvement
- Organizational skills
- Dental care
- Paid time off
Quick apply
Payroll Administrator
Seaboard Transport Group —Dartmouth, NS
- Full-time
- Finance
- Time management
- Office experience
Quick apply
Payroll Specialist
MARITIME PAPER PRODUCTS —Dartmouth, NS
- Overtime
- Analysis skills
- Continuous improvement
- Communication skills
Quick apply
3d
Payroll Administrator
Halifax Regional Centre for Education —Halifax, NS
- From $30.31 an hour
- Microsoft Word
- Microsoft Outlook
- Business
5d
Payroll Administrator
Seaboard Transport Group —Dartmouth, NS
- Full-time
- Finance
- Time management
- Office experience
Quick apply
7d
Payroll Coordinator
Coast Staffing —Halifax, NS
- Full-time
- Microsoft Office
- Data entry
- In-person
- Dental care
- Vision care
Quick apply
Benefits Specialist
Right Traffic —Dartmouth, NS
- $70,000–$90,000 a year
- Full-time
- Customer service
- Microsoft Office
- Bachelor's
- Dental care
- Vision care
Quick apply
Payroll and AP Associate
Holloway Lodging Corporation —Halifax, NS
- Full-time
- Microsoft Excel
- Microsoft Office
- Finance
- Employee assistance program
Quick apply
Payroll Clerk
Right Traffic —Dartmouth, NS
- $50,000 a year
- Full-time
- Finance
- High school diploma or GED
- Accounting
Quick apply
Payroll Costing Coordinator
Halifax Regional Municipality —Halifax, NS
- $30.28 an hour
- Full-time
- Microsoft Office
- Business
- Analytics
9h
Human Resource Generalist - Group Benefits and Employee Programs
IMP Group —Halifax, NS
- Windows
- Microsoft Office
- Bachelor's
- Dental care
- Life insurance
Casual book keeper for rental properties in Halifax
MGC Align Inc —Halifax, NS
- $21.73–$45.00 an hour
- Hybrid work
- QuickBooks
- Organizational skills
- Flexible schedule
Quick apply
6d
In-House Controller – SPCA Provincial Office
SPCA Nova Scotia —Dartmouth, NS
- $85,000 a year
- Full-time
- Data analysis skills
- English
- Finance
- Dental care
Chartered Accountant
Cornerstone Developments Ltd. —Halifax, NS
- $100,000–$120,000 a year
- Full-time
- Analysis skills
- Bachelor's
- Accounting
Quick apply
Office Administrator
Truly Nolen Pest Control and Skedaddle Humane Wildlife Control —Lower Sackville, NS
- $21 an hour
- Full-time
- Customer service
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
Bookkeeper
Northern Workwear Ltd —Bedford, NS
- From $25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
Accounts Payable Clerk
Templeton Properties —Halifax, NS
- $42,500–$50,000 a year
- Full-time
- Analysis skills
- QuickBooks
- Data entry
- Dental care
- Paid time off
Quick apply
14d
Human Resource and Talent Development Manager
Dependable Truck & Tank Ltd —Dartmouth, NS
- $75,000–$100,000 a year
- Full-time
- Continuous improvement
- Team management
- Human resources
- Disability insurance
- Life insurance
Quick apply
HR Manager – Logistics Operations
Infinite Outsourcing Solutions —Halifax, NS
- $100,000–$110,000 a year
- Full-time
- Microsoft Office
- Recruiting
- In-person
Quick apply
13d
Payroll & Human Resources Manager
Venor —Dartmouth, NS
- Full-time
- Microsoft Office
- Analysis skills
- Recruiting
Quick apply
11d
Controller
Venor —Dartmouth, NS
- Full-time
- Finance
- Bachelor's
- Accounting
- Disability insurance
- Dental care
Quick apply
Manager of Corporate Accounting
Venor —Halifax, NS
- Full-time
- Microsoft Excel
- ERP systems
- Finance
- Profit sharing
- Employee stock purchase plan
Quick apply
Accountant
Venor —Hacketts Cove, NS
- Full-time
- CRM software
- Continuous improvement
- In-person
- Disability insurance
- Dental care
Quick apply
14d
Accounting Specialist
Avondale Construction —Halifax, NS
- Full-time
- Microsoft Outlook
- Finance
- Data entry
- Disability insurance
- Dental care
Human Resources Administrator
Dexel Developments/Paramount Management —Halifax, NS
- Full-time
- Microsoft Word
- Microsoft Outlook
- Human resources

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Office Manager & Systems Coordinator

Design Build Solutions Limited
Halifax, NS

Quick apply

Job details

Permanent | Full-time

Benefits

RRSP match
Dental care
Paid time off
Company events
Employee assistance program
On-site parking

Skills

Cost management
Record keeping
Recruitment coordination support
System administration
Supplier management experience
Enterprise software
Workplace safety policies
ATS
Administrative support experience
Administrative and business operations experience
Administrative experience
Revit
Continuous improvement
Decision making
Report and presentation preparation
Written report writing
Vendor relationship management
Organizational skills
IT
HRIS
Purchase order processing
Office management
AI
Document management
Business
Autodesk
ProCore

Full job description

OFFICE MANAGER & SYSTEMS COORDINATOR

ABOUT US

Design Build Solutions is a fully integrated design-build development company focused on multi-unit residential communities for seniors. We combine development, construction management, and manufacturing under one umbrella, and we work across the full project lifecycle: design, construction, commissioning, handover, as well as cost and budget management.

We are looking for an Office Manager & Systems Coordinator to keep our office and administrative operations running smoothly while taking ownership of the software systems the business runs on.

THE OPPORTUNITY

This is a combined business support and systems role in a fast-paced operational environment. The systems side is a defined part of the job, not an incidental duty: acting as our internal administrator for core platforms, building internal tools and reporting where a commercial product isn't warranted, and applying approved tools to routine administrative work within the standards set by our policies.

The role is weighted toward office, HR, and management administration, and we expect the systems component to grow as that work matures. It works closely with leadership, project teams, and administrative staff, and reports to the Director of Business Operations.

The right person is practical and operationally minded, comfortable across office, project, and manufacturing environments, and confident enough with technology to improve how things get done rather than just maintain them.

KEY RESPONSIBILITIES

Systems & Software

· Act as internal administrator for core platforms — Microsoft 365, Revit, Procore, and approved AI tools — managing accounts, permissions, templates, and workflow configuration

· Build and maintain internal forms, automations, and reporting using low-code tools

· Maintain document control and version control across design, construction, and maintenance records

· Liaise with software vendors and IT support on issues, upgrades, and integrations, and keep process documentation current

AI Integration & Continuous Improvement

· Identify routine administrative and reporting tasks suited to automation or AI assistance, and implement improvements with approval

· Use approved AI tools for drafting, summarizing, and data handling, with human review before any output is finalized or distributed

· Apply company AI usage standards to confidential employee, client, and commercial information

Office & Operations

· Oversee day-to-day office operation, including facilities, equipment, and supplies

· Manage supplier relationships, purchase orders, and expense coordination, and support health, safety, and compliance administration in line with company policy and OHS obligations

HR Administration

· Coordinate onboarding and offboarding, including documentation, equipment and systems provisioning, and inductions

· Maintain confidential employee records, administer leave, and track certification and licence renewals

· Coordinate recruitment scheduling and candidate correspondence, and maintain subcontractor prequalification, insurance, and certification records

Management Support

· Manage schedules, travel, and meeting logistics for the management team

· Prepare agendas and minutes, and track resulting actions

· Prepare reports, presentations, tender documentation, and internal communications, and act as first point of contact for internal and external stakeholders

EDUCATIONAL BACKGROUND AND QUALIFICATIONS

The role draws on three distinct disciplines — business administration, human resources, and business systems. We do not expect formal qualification in all three, and we assess the combination rather than any single credential.

· Post-secondary qualification in business administration or management, human resource management, information systems or business analysis, or construction management and the built environment

· Sector: a construction site or general safety induction card, held or obtained on commencement, where the role involves site attendance

· Equivalency: substantial demonstrable experience is accepted in place of formal qualification — candidates who built their systems capability through practice rather than study are encouraged to apply

EXPERIENCE AND CAPABILITY

Required

· 5+ years in a business support, operations, or systems administration role, including responsibility for HR or office administration

· Demonstrable experience administering and configuring business software, and building internal tools, automations, or reports without developer support

· Proven discretion in handling confidential employee and corporate information

· Strong organizational skills, sound judgment, and the ability to manage competing priorities to deadline with limited supervision

· Practical experience applying AI tools at work, with clear judgment as to their appropriate use and limitations

Desirable

· Construction, engineering, or property sector experience, and familiarity with project delivery terminology

· Experience with a construction project management platform such as Procore or Autodesk Construction Cloud

· Experience with an HRIS, applicant tracking system, or payroll platform, and with estimating or cost management processes

Pay: $45,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match

Work Location: In person

Quick apply

Refine Your Search

payroll specialist jobs in halifax, ns

Office Manager & Systems Coordinator

Payroll Administrator

Payroll Specialist

Payroll Administrator

Payroll Administrator

Payroll Coordinator

Benefits Specialist

Payroll and AP Associate

Payroll Clerk

Payroll Costing Coordinator

Human Resource Generalist - Group Benefits and Employee Programs

Casual book keeper for rental properties in Halifax

In-House Controller – SPCA Provincial Office

Chartered Accountant

Office Administrator

Bookkeeper

Accounts Payable Clerk

Human Resource and Talent Development Manager

HR Manager – Logistics Operations

Payroll & Human Resources Manager

Controller

Manager of Corporate Accounting

Accountant

Accounting Specialist

Human Resources Administrator

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